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Job Offer: Administrative Office Manager:Oregon State UniversityJob description:Administrative Office ManagerBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with expertise, education, and practice. Due to funding, OSU will not sponsor immigration work authorization for this position (e.g. H-1B, etc.). For additional information Contact Us by: Wiley Thompson, wiley.thompson@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Ext Jackson Co Office (TEX) Position Title Office Manager Job Title Administrative Office Manager Appointment Type Professional Faculty Job Location Central Point Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Division of Extension and Engagement is seeking an Administrative Office Manager for Extension Jackson County Office in Central Point, Oregon. This is a full-time (1.00 FTE), 12-month, professional faculty position. This Administrative Office Manager (AOM) position is located at the Oregon State University Division of Extension and Engagement's Extension Service Office in Jackson County. The office location is at the Southern Oregon Research and Extension Center (SOREC) in Central Point, Oregon. The AOM is a team member of the Extension Jackson County Office and SOREC. The AOM position is crucial to the day-to-day operations of the Extension Jackson County Office and its function in the University. The AOM provides administrative support for the Extension Jackson County Office and the Southern Regional Director (RD). This includes general administration and management, fiscal activities, facilities, human resources, risk management, and other services integral to the Extension Jackson County office. The position will provide supervision and direction for assigned Extension staff, and will collaborate with the RD to ensure support is available for programs. The AOM will work collaboratively with the RD to increase the diversity of the Region's workforce, including assisting the RD with the Extension Civil Rights program. Additionally, the AOM will work collaboratively with the SOREC Director and SOREC Administrative adjunct to the Director to ensure correct and efficient functions related to the unit's facilities, grounds, general outreach and marketing, management of Service District funds and reporting, Advisory Council meetings, and unit development and growth serving both the purpose of the Extension AND Experiment Station activities and missions. The AOM must be expertiseable about all facets of the Extension Jackson County Office and Regional activities and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs. The AOM must manage operations by making decisions independently and in conjunction with the RD as appropriate, and collaboratively with the SOREC Director. This individual works with personnel at all levels of the university to determine the applicable policies, standards, rules, and procedures for operational activities and consistently and efficiently applies them appropriately. In addition, this person will work collaboratively with the RD and SOREC Director to develop strong, positive local relationships with county governments, elected and appointed county/state/federal officials, and local stakeholders. This individual will also serve as the local contact for the Extension's civil rights program which includes working with the Division's Civil Rights review Director to achieve internal compliance. About the Division: The Division of Extension and Engagement (Division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership abilities of the Vice Provost for Extension and Engagement. To lgain more about our Division and its core units and initiatives, please visit: https://engagement.oregonstate.edu/. The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's consciousness of and engagement with our organization, programs and resources. These activities will be included in the annual plan of work, impact statements and summary of accomplishments/achievements. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 60% - Administrative and Financial Functions 15% - Personnel Management 10% - Outreach and Engagement 5% - Operations Management 5% - Technology Support 5% - General What You Will Need Bachelor's degree in Business, Business Management, Communications, Finance, Management, Non-profit Management, or in a related field; and three (3) years' professional practice providing administrative and/or financial support to a program or office. » The administrative support and personnel management may include demonstrated capability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously. » The financial support may include budgeting, reconciling, accounts payable/receivable, and property management. practice with budgets and general financial management. Interpersonal expertise to work as a collaborative member of a team. Excellent customer service expertise with the capability to assist and support a diverse and broad group of customers with varying backgrounds, needs, and identities. practice with organization, decision-making, problem solving expertise. Proficient in the use of computers including with information technology, collaborative work platforms and professional office software such as or similar to Microsoft Office Suite for word processing, spreadsheet development, email, and scheduling. practice utilizing technology to organize and manage digital files, schedule meetings and video conferences as needed. A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming; and capability to interact with others from broad and diverse backgrounds. capability to communicate prosperously and inclusively, both in writing and verbally, with a broad and diverse audience. capability to lgain and adapt to using multiple forms of digital communication tools and systems, including websites, email newsletters, social media, and other tools in a changing technological environment. capability to maintain the strictest confidentiality. capability to work independently with minimal supervision. capability to make independent decisions and recommendations which align with policies, rules and procedures and capability to serve as a resource person. capability to supervise and manage staff. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must prosperously complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have practice using a financial information system. practice using a human resources information system. practice with digital information and business systems at a university or equivalent institution. practice sharing best practices and coaching collaborators on using digital systems. practice with compliance issues including but not limited to civil rights and risk/safety. practice supervising and managing staff. practice networking and building collaborative relationships with stakeholders, community leaders and organizational leaders. Working Conditions / Work Schedule Travel/driving will be necessary to support everyday operations. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $61,500-$67,758 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/101735 Posting Detail Information Posting Number P08314UF Number of Vacancies 1 Anticipated Appointment Begin Date 10/01/2024 Anticipated Appointment End Date Posting Date 07/22/2024 Full Consideration Date Closing Date 08/12/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with expertise, education, and practice. Due to funding, OSU will not sponsor immigration work authorization for this position (e.g. H-1B, etc.). For additional information Contact Us by: Wiley Thompson, wiley.thompson@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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