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Administrative adjunct to Academic leadership abilities:Oregon State UniversityJob description:Administrative adjunct to Academic leadership abilitiesBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Tara Cooper tara.cooper@oregonstate.edu 541-737-6024 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment College of Business Dept (BUS) Position Title Administrative adjunct To Job Title Administrative adjunct to Academic leadership abilities Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The College of Business is seeking an Administrative adjunct to Academic leadership abilities. This is a full-time (1.00 FTE), 12-month, professional faculty position. This position provides confidential executive and administrative support to the College of Business Academic leadership abilities (Associate Deans, adjunct Deans, and School Heads). Support activities include: exceptional and professional internal and external customer service to a wide variety of clients; coordinating communications; scheduling; event planning; and maintaining paper & electronic filing & record keeping systems. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 70% Academic leadership abilities Administrative Support: Serve as liaison and communication link between Academic leadership abilities (including Associate/adjunct Deans, School Heads, adjunct/Associate School Heads), Dean's Office, college personnel, university administrators, as well as donors, industry executives, alumni, federal, state, and local officials and the general public, promoting inclusive and respectful interactions with all stakeholders. Maintain the calendars of Academic leadership abilities. This includes arranging and confirming appointments and submitting travel authorizations, making arrangements, and processing reimbursements as needed. Schedule standing and ad hoc meetings as needed, ensuring accessibility and inclusivity in scheduling considerations, and make independent decisions regarding scheduling needs. Independently originate correspondence, memos, and other material representing the policies and intent of the Academic leadership abilities, ensuring that communications are inclusive and accessible. Respond to inquiries from individuals and organizations requiring interpretation and application of policies and procedures. Complete or redirect tasks when appropriate to ensure a prompt response. Prepare and maintain confidential or sensitive correspondence. Proofread and edit all documents prepared for the signature of Academic leadership abilities. Coordinate maintenance of academic programs, personnel, and external constituent files with pertinent College personnel. Manage activities, including the implementation of procedures and software tools to meet needs and deadlines. Provide support for the teaching faculty evaluation process including running reports for appropriate software, reviewing and editing draft evaluations as needed, scheduling discussion meetings with the School Heads, routing paperwork for signatures and records maintenance. Participate with School Heads and Associate School Heads in the development and implementation of policies, procedures, and practices within each school. 20% Promotion and Tenure: Assist School Heads, Associate Dean of Research, and Executive adjunct in annual promotion and tenure, and third year review processes ensuring fairness, transparency, and adherence to timelines. Activities will include developing and managing processes and implementing high quality systems that support an inclusive environment, where all faculty members feel valued. 10% Professional Development/Special Projects/Other as Needed: Pursue significant professional development opportunities, particularly those that enhance knowledge and implementation of DEI principles, fostering a culture of continuous learning and inclusivity. Serve as the backup for essential tasks for the other administrative office personnel. Assist with student worker training, work assignments, and supervision. Assist with priority projects and college event planning and coordination as needed. What You Will Need » Bachelor's degree in Business, Finance, Communications, Sociology, Psychology, or other related discipline, and at least three (3) years practice providing advanced administrative support to an administrator; OR an equivalent combination of education, training, and professional practice providing executive-level administrative support. » capability to anticipate, understand, and respond to customer service needs in a positive, confidential, and sensitive manner, with an inclusive and respectful approach to diverse backgrounds. » practice in highly sensitive and confidential work environment. » Strong competency with computer programs; specifically, Microsoft Office Suite or equivalent and Adobe Acrobat. » Excellent written and verbal communication expertise, utilizing inclusive language and the capability to communicate with tact and diplomacy across diverse cultural boundaries. » capability to work effectively independently as well as within a team. » Excellent organizational expertise and attention to detail. » Demonstrated capability to manage varied and shifting priorities. » Project management practice, including planning and prioritizing simultaneous projects. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Demonstrated capability to lgain and work with varied and changing software and systems. » Working knowledge of university software, systems, and processes. » Demonstrated capability to plan, implement, evaluate and report on activities that impact multiple stakeholders. » practice pulling reports and compiling data to support administrators or decision-makers. » practice directly supporting multiple administrators. » practice with Promotion & Tenure processes. Working Conditions / Work Schedule Normal work schedule is 8 a.m. to 5 p.m., Monday-Friday; evening hours will be needed intermittently to support events and/or high-volume work periods. Occasional travel may be required as needed to support events. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range income is commensurate with expertise, education and practice Link to Position Description https://jobs.oregonstate.edu/position_descriptions/77487 Posting Detail Information Posting Number P08216UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/01/2024 Anticipated Appointment End Date Posting Date 06/26/2024 Full Consideration Date Closing Date 07/28/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Tara Cooper tara.cooper@oregonstate.edu 541-737-6024 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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