Job details |
|||||||||||||||||||||||||||||
|
Job Opportunity: Office Specialist 2:Oregon State UniversityJob description:Office Specialist 2Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: | Lynette Hawthorne | lynette.hawthorne@oregonstate.edu | 541-737-5475 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Horticulture (AHT) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the Department of Horticulture at Oregon State University (OSU). This position provides office/building support, administrative support/business function, website maintenance, and technical troubleshooting tasks in support of Department of Horticulture operations. College of Agricultural Sciences faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. There is an expectation that, as part of your function in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 40% Office Support » Provide excellent and empathetic customer service while engaging in the clerical and administrative support tasks for internal and external customers. Receptionist tasks: front office greeting of walk-in customers, responding to customer inquiries on the phone, by email and in person. Check department email. » Back up scheduling Department Head, classes, meetings and workshops using the Outlook calendar. » Reserve Horticulture conference rooms, and classrooms. Provide conference room Information technology support. » Troubleshoot and coordinate maintenance of printers and copy machines. » Mail processing: sending out and receiving both domestic, foreign and express mail and shipments. » Maintain mailboxes for faculty, emeritus and grad students. » Telephone coordinator: maintain departmental phone list; assist with requests for physical changes in phones, removal of existing or requesting new. » Order office supplies, keep the supply closet organized and stocked. » Order Coffee room supplies, keep coffee room tidy and stocked. Manage coffee cash. » Key coordinator: issuing key requests, maintaining the departmental key check-out system. » Checking in/out of miscellaneous equipment: laptops, projectors, speaker phone, canopy, video camera & tripod, portable sound system, portable screen, laser pointers, etc. » Coordinate recycling and surplus requests. » Coordinate requests to the building manager and Facilities Services for lights out, leaks, and miscellaneous building repairs. » Purchasing with VISA credit card and through Benny Buy for laboratories and field research; procure promotional items for meetings, workshops, and conferences. » Assist faculty, students, staff and visitors with travel arrangements and expense reports as needed. » Assist with resolving purchasing issues including returns and refunds. » Submit expense reports in Concur for Visa credit card, and personal reimbursements for visitors. » Invoice processing including: ensure correct accounting information is on the invoice; scan documents to accounts payable; maintain a file of department invoices; archive/destroy documents according to record retention guidelines. » Track physical asset inventory, record equipment purchases, maintain lab asset data. » Serve on Space/Safety/Building Committees, take minutes of meetings and assist with facilitating moves, distribution of safety protocol and building issues. » Maintain cold room contact list. 30% Secretarial/Administrative » General administrative support to department personnel, including but not limited to photocopying, faxing, binding reports, laminating, folding for mailouts. » Document preparation using MS Office, including Word mail merge, and creating labels. Provide faculty with assistance as needed with editing/prepping documents, reports, spreadsheets. » Manage Extension publication reviews and peer reviews for journals. » Assist Master Gardener Statewide Program with ordering name badges; create and mail out certificates of completion and/or appreciation for Home Horticulture, Master Gardener, and Urban Horticulture. » Assist the Permaculture instructor with emailing certificates of completion to students. » Prepare thank you letters for Department Head's signature and mail to donors. » Facilitate OSU Foundation donor reports and other donor communications. 25% Media, Displays and Website Maintenance » Assist with departmental public communications. » Maintain and improve department website, and facilitate content development. Ensure reader board is working, update slides and past events removed. » Post, update, and monitor news, seminars and events for departmental social media such as Facebook, Instagram, reader board, and website: Collect and organize photos of faculty and students from departmental events. » Create promotional flyers for guest speakers, seminar series, and Horticulture events following Oregon State University marketing guidelines. » Maintain departmental display materials as needed. 5% Other tasks as assigned. » Backup for course scheduling, and student services support as needed. » Backup for student hiring and human resources tasks, as needed. What We Require Two years of general clerical practice. One year of which included typing, word processing, or other practice generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical practice. College courses in Office Occupations or Office Technology will substitute for the required practice on a year-for-year basis. What You Will Need Demonstrated capability to communicate prosperously and inclusively, both in writing and verbally, with a diverse audience. A demonstrated commitment to timely and effective customer service. Demonstrated proficiency with computer software comparable to Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), and database management. Must possess the capability to lgain technical programs and requirements, applying them to procedures carried out on a everyday basis, as well as practice in communicating these procedures to clientele. practice maintaining a website. capability to use social media (for example Facebook, Instagram, Twitter, etc.). Strong verbal and written communication expertise. capability to interact positively with the public. Evidence of capability to work in a team environment. capability to work independently, in an open office space, and with frequent interruptions. Demonstrated capability to execute multiple detail-oriented tasks with an extremely high level of accuracy and strong attention to detail. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Four years of administrative support practice practiced and trained to use one or more of the following: Concur, BennyBuy (eProcurement), 25 Live Room Scheduler, DocuSign, MS Word, MS Excel, MS Outlook calendar, Adobe PDF, and Drupal. Working Conditions / Work Schedule Sit or stand at a keyboard/computer/workstation for majority of workday Lift/carry packages up to 20 pounds. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $17.24 Max income $25.24 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/11078 Posting Detail Information Posting Number P04913CT Number of Vacancies 1 Anticipated Appointment Begin Date 09/01/2024 Anticipated Appointment End Date Posting Date 07/19/2024 Full Consideration Date Closing Date 07/30/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: | Lynette Hawthorne | lynette.hawthorne@oregonstate.edu | 541-737-5475 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
|
|||||||||||||||||||||||||||||
|