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Offer: Secretary:Union County CollegeJob description:SecretaryBelow you will find the job description for the position including the requirements and any additional documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Job AnnouncementPosition InformationPosition Title: Secretary Campus: Elizabeth Department: Institute for Intensive English: ESL Full-time, Part-time, Adjunct: Full Time Exempt or Non-Exempt: Non-Exempt Regular,Temporary, or Grant: Regular General Description: The IIE Secretary assists the Director, faculty, and staff in managing the everyday administrative operations of the Institute of Intensive English. Additional responsibilities include maintenance of program files and statistics. The incumbent is expected to develop a comprehensive expertise of the policies and procedures governing the operation of the Institute of Intensive English and to disseminate information to current and prospective students. Characteristics, tasks, and Job responsibilities: • Performs all administrative support tasks for the IIE Director, faculty, and staff. • Provides secretarial/clerical support services. o Types letters, reports, memoranda, lists, requisitions, and other miscellaneous correspondence. o Establishes and maintains up-to-date filing and record keeping systems. o Prepares purchasing requisitions. o Enters placement into the student information system. o Coordinates and maintains schedule and calendar of events for the IIE Director, faculty, and staff. o Distributes completed student evaluation forms to faculty and adjuncts. • Provides program information to students and general public in response to telephone, electronic, and in-person inquiries. • Coordinates logistics for meetings, workshops, and other events. • Maintains stock of office supplies, reordering as required. • Serves as liaison between Institute and various departments in the preparation of reports and maintenance of records. o Prepare departmental enrollment and other reports. o Maintains departmental attendance records. o Compiles surveys and statistics as directed. o Prepare certificates for students who completed the program. • Assists with student placement and testing as directed. • Coordinates the distribution of IIE program information to all campuses. • Recruits, trains, and supervises student workers. • Performs all tasks assigned by manager. Education Requirements: • Associate Degree required. practice: • Minimum of three (3) years of office administration practice. Competencies and expertise Required: • Bilingual (Spanish/English) required. • expertise of Microsoft office 365 and student information systems. • capability to work independently with minimum of supervision. • Effective oral and written communication expertise. • Efficient project and time management expertise. • Professional and ethical decision-making expertise. Physical Demands and Work Environment: • This position's tasks are normally performed in a typical interior/residence work environment, located on the activity scheduled. • Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. • No or very limited exposure to physical risk. • Some travel required. income: $40,000 - $43,000 Additional Information : UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs. UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled ============== Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. Information technology is not designed to contain or be interpreted as a comprehensive inventory of all tasks and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign tasks to this job at any time due to reasonable accommodations or other business reasons. ============== We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university. Terms of Employment: Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. capability and availability to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required all over the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies. Posting Detail Information Open Date: 09/03/2024 Close Date: Open Until Filled: Yes Supplemental QuestionsRequired fields are indicated with an asterisk (*).* How did you hear about this employment opportunity? » Public Job Posting on UCC.edu » Internal Job Posting (Paper Posting) » Personal Referral » Agency Referral » Print Advertisement/Publication (IE: Sunday Star Ledger) » Linked-in » NJ.com » HigherEdJobs.com » HERC.org » Other Website Not Listed » Other Source Not Listed * If you heard of this employment opportunity from a print advertisement/publication, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put ?N/A? in the answer field. (Open Ended Question) * Describe a situation when you tried to deal with a problem with ideas and methods that had not been tried before. What was the result? (Open Ended Question) * Describe a specific instance, in a group situation, where you made your views known about an issue important to yourself. What was the issue, and why was Information technology crucial? (Open Ended Question) * How do you decide which tasks take priority when organizing a complete project? (Open Ended Question) * Do you have a valid New Jersey Drivers License? » Yes » No * Effective September 1, 2011, the ?New Jersey First Act? contains new residency requirements for most public agents and employees. Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law. Are you currently a resident of the State of New Jersey? » Yes » No * If you heard of this employment opportunity from another web site or another source not listed in question number one, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field. (Open Ended Question) Optional & Required DocumentsRequired Documents» Resume/CV » Cover Letter » Unofficial Transcripts (official due upon hire) Optional Documents Skills:
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