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Job Opportunity: Administrative Support Associate:University of North CarolinaJob description:Administrative Support AssociateBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist will be subject to a Criminal Background Check. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001983 NC income Grade Equivalency GN04 Classification Title Administrative Support Associate - Journey Working Title Administrative Support Associate income Range $33,540 - $38,890 Anticipate Hiring Range $33,540 - $37,000 FLSA Status Non Exempt Division Academic Affairs Department College of Science (Col) Work Unit Physics and Optical Science Work Schedule 8:00 am - 5:00 pm; Monday - Friday Primary Purpose of Position Primary purpose is to provide customer service and support to students, faculty, and staff. General office tasks are also performed as needed. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school, or completion of its equivalency, and two years of office/clerical work practice; or an equivalent combination of training/practice. Essential Job tasks » Departmental contact for faculty/staff/student purchases made via department purchasing card and purchase order - including PO receiving, change requests, returns, electronic check requests, obtaining invoices and receipts. » Function as the departmental travel specialist - assisting faculty, staff, and students with the coordination of travel and connected pre and post travel paperwork. » Initiates invoicing for internal recharge unit, follows up with internal and external clients when timely payments are not received. » Monitor department purchasing card transactions and complete monthly reconciliation. » Obtain vendor information, encumbrance reports, paid order/expense reports. » Obtain invoices and significant information to resolve purchasing issues/discrepancies. » Submit student hiring forms. » Adhere to university policies and procedures as related to vendors, travel, purchasing, reimbursements. Other Work Responsibilities » Act as backup for Business Services Coordinator. » Communicate with budget offices to resolve issues when directed by manager. » Use an Excel spreadsheet to track and reconcile budgets. » Deposit checks with the Cashier's Office. » Cross train with other Physics Department admins to provide backup. » Other tasks as assigned. Departmental Preferred practice, expertise, Training/Education » Intermediate practice with Microsoft Office, particularly with creating and using Microsoft Excel spreadsheets. » practice with Google Suite is desired. » practice working with faculty and students in a college/university setting. » practice working with budgets (monitoring, updating and tracking expenses). » capability to work independently and on a team is strongly desired. » capability to learn/use campus-specific systems such as Banner, 49er Mart, Bank of America Works and G-mail. » practice and capability to coordinate day to day workload and prioritize on-going projects and tasks; good time management expertise with capability to adapt to change is preferred. » Strong interpersonal expertise and evidence of an capability to work with a wide range customer base is preferred. » capability to troubleshooting and solving complex problems is desirable. » Strong attention to detail with accuracy is essential. Necessary Licenses or Certifications Work Location Grigg 306 Posting date 06/28/2024 Closing date 07/07/2024 Proposed Hire Date 08/05/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have professional practice administering and/or managing budgets? If yes, please explain your practice. (Open Ended Question) » * Do you have practice with both Microsoft and Google Suite applications? Is so, please indicate which and the connected applications as well as your level of practice (beginner, intermediate, advanced). (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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