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Job Opportunity: Administrative Coordinator:Lamar UniversityJob description:Administrative Coordinator
Posting DetailsPosition InformationPosting Number: 20112919 Position Title: Administrative Coordinator FTE: 1.0 Employment type: Staff Department: College of Business Dept Position Summary Information Job Summary/Basic Function: About this function: This position currently acts as the office manager to execute advanced administrative, secretarial, and clerical tasks and provides support to the Chair of the Department of Business and the Program Director of the Construction Management Program. The Department of Business is a large multi-disciplinary department. (By the fall of 2024, the College of Business will be reorganized, so that some of the department's faculty will be moving to other departments. The Administrative Coordinator's tasks will then include work for the Chair of the Department of Management, Marketing and General Business, the Chair of the Department of Construction Management, and the Director of General Business Programs.) This position performs a wide variety of administrative tasks and serves as a key communication link between the department(s) and faculty, students, and the general public. What You'll Do - Position Responsibilities » Provides administrative support to the Department Chair(s), Program Director, and faculty; monitors and develops schedules; assists in classroom assignments; works with advising and Degree Works; monitors budgets; handles purchasing, invoices, and receipts; maintains supplies and equipment; communicates with faculty and students as needed. Provides customer service by greeting and assisting students, faculty, staff, and visitors; copying and distributing messages within the office; taking incoming calls and routing calls to the correct office or person, and responding to questions and inquiries from students, faculty, staff, and the public. Drafts department official communications and maintains electronic documents. Prepares program announcements to students (e.g., jobs, scholarships, events, etc.) Interprets and explains policies and procedures and resolves problems or complaints as necessary. Provides other student needs that are supported by the College-level staff. » Prepares and distributes various correspondence; responding to emails; creates reports, labels, and lists; types required forms and reports; answers, screens, and forwards calls; photocopies and scans; coordinates and schedules meetings and events; and manages calendars. » Maintains all required accreditation materials and annual reporting such as formatting and drafting documents, maintenance of the document repository for all programs, especially for the Construction Management Program. Collects and reports data for ACCE and AACSB accreditation. » Provides related support by training and supervising student workers; arranges luncheons and special events and reimbursements; and provides technical/software support and training. Organizes and manages program events (e.g. CM Job Fair, CM Orientation, CMAC meetings, etc.) Communicates with CMAC and the construction industry organizations. Maintains department or unit filing systems by updating files with new information; retrieves information and files as requested; ensures security of personnel files; ensures confidentiality of information; follows guidelines for the destruction and removal of files and confidential employee information; and tracks files and information as appropriate. » Provides administrative support to the faculty; organizes meetings; prepares minutes of meetings; etc. Manages the CM Lab. » Performs other tasks as assigned in response to the needs of the departments and programs. Key Competencies: » Excellent organization, communication, and interpersonal skills Advanced computer skills in all packages of MS Office expertise of university system and processes expertise and practice working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, Dashboard, AdAstra Scheduling, Chrome River, Smartsheet, etc. Physical Requirements: » Able to lift 25 lbs. and be able to execute a variety of physical tasks, including sitting, lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Job Conditions: » Work is performed primarily in a standard office environment with frequent interruptions. This position may require the performance of other job-related tasks to meet university and departmental needs. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependent. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » High School diploma or GED equivalent » Minimum 3-years' practice in an office setting Should be familiar with specialized terms, practices, or systems. EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » 2 years of college education. » Bachelor's degree preferred. » Work practice at a college, university, or other school setting Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $29,759-$38,687 Work Employment Type: Application Information Posting Date: 06/14/2024 Close Date: 09/13/2024 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Please indicate the highest level of education you have achieved: (Open Ended Question) » * Do you have at least 3 years of practice? » No » Yes Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Miscellaneous Skills:
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