Job details |
|||||||||||||||||||||||||||||
|
Offer: Administrative Support Specialist - Journey:Rice UniversityJob description:Administrative Support Specialist - JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Specialist - Journey Position Number 931728 Vacancy Open to All Candidates Time-Limited No Department Homepage https://education.ecu.edu/ Advertising Department COLLEGE OF EDUCATION Division Academic Affairs Classification Title 10422 Administrative Support Specialist Competency Level 2 - Journey Working Title Administrative Support Specialist - Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $34,602 - $49,406 Anticipated Hiring Range $36,500 - $39,888 income Grade Equivalency GN06 Work Schedule Monday - Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Office of Clinical practices and Alternative Licensure is an integral part of the College of Education (COE). This office supervises the placements of candidates in practicums and internships. The COE has 6 academic departments. There are also 3 other colleges at ECU that offer educator preparation programs. The Alternative Licensure Office supervises requirements for candidates with 4-year degrees who are working on teacher licensure through our Educator Residency Program. This office interacts with districts across the state of North Carolina. Job tasks Program Administrative Support (40%): Serves as main point of contact for The Office of Clinical practices; administers logistics of field practice placements including data entry into the internal placement management system (SONIA) related to University manager Placements and serves as a back up to coordinators related to student teaching placements and tracking of field placement requirements including physical forms, criminal background checks. Also, serves as a main point of contact for The Alternative Licensure Office; answering main line phone calls and emails of inquiry related to How to Become a Teacher via the Residency pathway or refer to other teacher licensure pathways as appropriate. Strong collaboration with and support of clinical practice coordinators who supervise and facilitate field practice and internship placements. Strong collaboration with alternative licensure coordinators and staff related to intake and status of candidates with their Residency Licenses. Maintains and updates clinical teacher information and training completion in placement management system, assists coordinators in deploying continuing education and training opportunities and distributing CEU certificates, and providing district partners with lists of trained clinical teachers each semester. Maintains and updates testing and edTPA results for advisors as well as pulls reports to assist with SONIA clean up related to Residency Licensure Forms and status of residency candidates. Assists with the creating of data displays related to our cohort intakes each semester. expertise and routine use of multiple ECU internal technology systems, such as PORT, ECU BIC, Banner SSB and INB, ODS, SONIA, E- print, ELI, 25 Live, Chrome River, Microsoft Office Suite, and MS Teams. Secure space accommodations for large and small groups, coordinates and processes travel for coordinators. Processes cancellation of internship requests, attendance, physical forms, criminal background checks. Processes Residency License Year 2 and Year 3 requests with communication with candidates, advisors, and districts. supervises hiring graduate adjuncts and undergraduate student workers for the office ensuring compliance with student hiring protocols and deadlines. Establishes clear guidelines and expectations for student workers and effectively coordinates job responsibilities of each; monitors and submits student payroll each pay period for undergraduate student workers; train students in prioritizing workloads and completing tasks through providing orientations and training on data systems, hardware and software; monitors completed student work for accuracy; exhibits positive morale and behavior to engage student workers and graduate adjuncts. Finance and Budgeting (20%): Manages three state budget lines including Alternative Licensure Operating Budget, Clinical Schools Network budget, and University manager travel budget. Processes Clinical Teacher stipends each semester following all University policies and procedures. This includes creating individual spreadsheets for each of the 43 districts within the Latham Clinical Schools network, calculating stipend amounts to include social security and retirement, submitting the request to pay in PORT each semester, and communicating with districts regarding payment timelines and details. Clinical teacher stipends total more than $120,000 annually. Maintains accurate records and adheres to deadlines for Clinical Teacher Stipend payments and updates manager on stipend processing and completion each semester. Completes departmental purchases using ProCard and completes all required ProCard reports and allocations as required by University guidelines and policies. Coordinates travel and reimbursement for clinical practice coordinators, alternative licensure coordinators, and University managers that visit interns onsite (approximately 75 individuals). Information/Record Administration (15%): Maintains and files reports and forms significant to alternative licensure and clinical practices; completes accurate data entry for University manager assignments and serves as a back up to clinical practice coordinators for data entry for student teaching assignments including placement site and clinical teacher and contributes to updates of placement changes in the SONIA placement management system as they occur. Files and documents physical forms and criminal background checks. Submits COE placements to the Experiential Learning Inventory System (ELI) each semester. Utilizes the SONIA placement management system to export placement data and reports and to send communications to interns, clinical teachers, and managers. Develops improvements in record administration using current and emerging technology to improve efficiency and effectiveness. Communication (15%) - Verbal/Written: Compose clear and concise email communication for students, faculty, and district partners. Responds to a high volume of emails and phone calls in a timely manner. Composes communications to remind candidates of their requirements and deadlines and notification of outstanding requirements. Demonstrates the capability to work with confidential and sensitive information, document work procedures and explain to other employees when needed; problem solves independently and documents issues, provides factual program information relating to university and program specific procedures and policies, applies substantial program expertise to ensure accurate communications with stakeholders, collaborates with coordinators to draft internal processes and policies as needed. Customer Service (10%): Delivers the highest quality of service to candidates, district partners across the state of North Carolina, faculty and staff across the College and University; responds promptly and accurately to inquiries; establishes a respectful and collaborative work partnership with internal and external stakeholders; expertiseable of the educator preparation program and both clinical practices and alternative licensure processes, requirements, and policies. Establishes themselves as a model for professional, positive interactions with all stakeholders. Maintains collaborative working relationships with members of the Office of Clinical practices, Alternative Licensure Office, program faculty, and Office of Educator Preparation colleagues to ensure a high level of customer service for all program participants. Minimum Education/practice High school diploma or equivalency and one year of related office practice; or equivalent combination of training and practice. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education Administrative/office practice, and proficiency in Microsoft Excel, Microsoft Outlook, data entry, word processing, and electronic record management systems are preferred. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 10/25/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 11/11/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/81596 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
|
|||||||||||||||||||||||||||||
|