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Offer: Program Coordinator:Rice UniversityJob description:Program CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, skills, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, skills, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, skills, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Program Coordinator Position Number 955548 Vacancy Open to All Candidates Time-Limited No Department Homepage https://www.easternahec.net/ Advertising Department EASTERN AHEC ADMINISTRATION Division ECU Health/BSOM Classification Title 10300 University Program Associate Competency Level 2 - Journey Working Title Program Coordinator Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $35,589 - $62,144 Anticipated Hiring Range $35,589 - $44,053 income Grade Equivalency GN07 Work Schedule M-F Work Hours 8-5 Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University. The mission of Eastern AHEC is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. AHEC educational programs and information services are targeted toward: » Improving the distribution and retention of health care providers, with a special emphasis on primary care and avoidance; » Increasing the representation of minorities and underprivileged populations in all health disciplines; » Enhancing the quality of care and improving health care results; and » covering the health care needs of underserved communities and populations. Eastern AHEC functions in close collaboration with East Carolina University, and with the other University of North Carolina Schools of Medicine, Nursing, Allied Health, Public Health, Psychiatry, Social Work and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional health care institutions, the community at large, and the community college system. Job tasks The purpose of the position is to function as a Program Coordinator for Continuing Professional Development (CPD) events. This position is supervised by either the Director or adjunct Director of the CPD departments. tasks include assisting in the planning, development, and implementation of conferences, workshops, and symposia all over the region as well as locally. Primary tasks include responsibility for the organization, planning, implementation, tracking, and monitoring of multiple program management activities, including conference arrangements, faculty travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines for the oversight of Eastern AHEC regional and statewide responsibilities. The position should function with minimal supervision and is required to consult with the director as appropriate for clarification or additional information. The position must be able to make independent decisions as outlined by the director regarding program and faculty cancelations along with implementing the notification process for each cancelation. This position will manage CPD events and be responsible for setting up and attending various planning meetings. In the performance of tasks, this position will utilize excellent customer service skills, attention to detail, time management skills, problem-solving skills, organizational skills, and the capability to work in a self-directed and independent manner. This position will also use word-processing and database computer applications (Microsoft Office, including Word, PowerPoint, and Excel). When communicating frequently with all health care professionals, this position will utilize excellent oral and written communication skills. A flexible work schedule and in-state travel may be needed on a limited basis to meet programming needs. »Communication (50%): This position has a significant amount of external public contact with education and health professionals statewide and nationally. Public contact is made through correspondence via email, telephone, attending educational programs to control registration, and advising and directing the public who enter the agency. The extent of information allowed for this position to give has limitations including personal and sensitive information related to faculty honoraria, personal information, any information deemed personal and confidential. Responsibilities for establishing appointments, travel, and itineraries, or schedules include secure travel and hotel arrangements; confirm program schedules; assure all faculty arrangements are complete for each program activity; secure and confirm appointments, schedules, and travel. This position composes, writes, and drafts various kinds of documents which include memos, educational materials, draft marketing materials, vendor & speaker agreements as well as generates reports. The Department's planning generally takes place 12 to 18 months prior to CPD programs or special project implementation. Some programs may follow a shorter timeline. Program details must be organized to coordinate multiple long-range planning activities. Follow-up includes computing the income/expense form for each program, calculating the net profit/loss, approving each invoice before forwarding to the Business Office, computing the travel reimbursement form for the faculty, and consolidating the travel expenses and the honoraria then forwarding to the Fiscal Affairs department for payment. »Information/Record Administration (20%): Records and forms maintained and processed by this position include: Professional Credit Applications, Travel Reimbursement, Honoraria, faculty and student stipends, Attendance List, Evaluation Summary, Faculty Data Form, Documentation. »Office Technology (20%) : This position uses standard office equipment: personal computer or laptop computer and printers, and telephone. Software used includes Word, Excel, PowerPoint, Outlook, and a project management application. Skilled data entry is necessary to ensure that accurate data is entered into the AHEC statewide registration system (Computerized Administrative System for Continuing Education or CASCE) and the AHEC statewide Health Careers Tracking and Registration (HETRS) database. »Budgeting & Purchasing (5%): A draft budget is developed by the manager for each program. This position will track all connected revenues and expenses from planning to completion of the program or meeting. This position will then prepare a final program budget for reconciliation with the Office of Fiscal Affairs. This position will also prepare purchase orders, reimbursements etc. related to our educational events and programs. »Other (5%): This position may participate in special projects, grants or work groups as assigned. This position performs under pressure and stressful conditions frequently to meet urgent deadlines to implement prosperous programs. This position is required to monitor faculty, vendors, and public contacts to assure deadlines are met. This position is eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy. Minimum Education/practice Bachelor's degree; or equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation Valid driver's license Preferred practice, Skills, Training/Education » practice in education, medical, human science, behavioral health, or settings. » Working expertise of the current education or health care environment. » practice in the use of Microsoft Office with skills in Word, Excel, PowerPoint, Outlook, and Internet applications. » Excellent recording-keeping skills. Able to input data into multiple databases. » Able to work independently, prioritize multiple tasks to meet specific deadlines, and work with minimal supervision. » Excellent interpersonal skills as well as excellent written and verbal communication skills. » practice working with grants is a plus. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, skills, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, skills, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, skills, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 10/01/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 10/10/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/81025 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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