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Job Offer: Administrative Support Associate:University of North CarolinaJob description:Administrative Support AssociateBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002205 NC income Grade Equivalency GN04 Classification Title Administrative Support Associate - Journey Working Title Administrative Support Associate income Range $33,540 - $38,890 Anticipate Hiring Range $33,540 - $37,000 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit Africana Studies Work Schedule 8:30 am - 5:30 pm; Monday - Friday Primary Purpose of Position Manages the workflow in Africana Studies department: supports the administrative tasks of the department chair and his deputies: provides administrative assistance to faculty and students: prepares semester schedules, maintains office equipment and supplies, maintains budget, and supports department programmatic events and external relations. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school, or completion of its equivalency, and two years of office/clerical work practice; or an equivalent combination of training/practice. Essential Job tasks » Provide administrative support for the department chair. » Assist faculty in operational matters dealing with student advising, teaching, and research. » Applies substantive knowledge of university policies and procedures to direct students to appropriate faculty and offices for advising and problem-solving. » Supervise work study students. » contact with other administrative staff in the college and university on a wide variety of tasks from building class the departmental schedule to equipment/facility management, travels, budget, and event planning. » Use technology to collect, input, verify, and present standard information dealing with student affairs, budget, and faculty support. » Monitor and reconcile departmental budget and accounts, and track travel and office expenditures. » Prepare documents, contracts and reports as required. » Use BANNER to manage expenditures, reconcile accounts, and prepare travel authorizations. » Correspond with students on class scheduling arid curriculum matters; with faculty on deadlines and assigned tasks; with campus wide offices and departments on matters relating to office management, class scheduling, budget, and office maintenance. » Make decisions and solve problems that impact the everyday processes of the office. Other Work Responsibilities » Use accurate program knowledge to interface with the other units, offices and organizations in the university. » Make available the paperwork needed for student advising, processing of graduation application, vendor affairs, » Serve as the receptionist for the department, and when necessary delegate this task to a competent work-study student. » Serve as the first point of contact for the department. » Record, compile and summarize data using established format, including student graduation list; enrollment in the major and minor; and department community list. Departmental Preferred practice, expertise, Training/Education » Bachelor's degree in Business Administration or a similar discipline is preferred. » practice working in Higher Education is desired. » Intermediate knowledge of Microsoft Office (Excel) and G-Suite software is strongly preferred. » practice with Banner, Report Central, 49er Mart, NORM, P-Card, or similar University systems is desired. » Strong written and verbal communication expertise are preferred. » practice with problem solving and resourcefulness are a plus. » Strong attention to detail is essential. Necessary Licenses or Certifications Work Location Garinger 113 Posting date 06/26/2024 Closing date 07/09/2024 Proposed Hire Date 08/05/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » Do you have a high-level of professional Microsoft Office (excel, word, etc.) practice? If yes, please explain how you have used Microsoft Office in the past. (Open Ended Question) » Please describe your customer service expertise and your knowledge of "customer service." (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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