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Administrative adjunct to the Director:University of North CarolinaJob description:Administrative adjunct to the DirectorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. This position is for UNC Charlotte Permanent employees only. * Please do not apply for this position if you are not a current UNC Charlotte Permanent employee. Your application will not be considered. Position InformationGeneral InformationVacancy Open to UNC Charlotte Employees Only Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 010235 NC income Grade Equivalency GN06 Classification Title Administrative Support Specialist - Journey Working Title Administrative adjunct to the Director income Range $35,608 - $42,230 Anticipate Hiring Range $35,608 - $42,230 FLSA Status Non Exempt Division Business Affairs Department Business Services (Adm) Work Unit Parking & Transportation Services Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position Assist the Director of Parking and Transportation Services with day-to-day office-related tasks such as: answering telephones, responding to and/or organizing emails, filing, scheduling calendar appointments, typing & formatting documents in MS Word, basic spreadsheet creation and formatting in MS Excel, basic presentation formatting in MS PowerPoint. This position will also administer 2nd-level parking citation appeals, consisting of reviewing the appeal, the citation and account history, information related to the initial appeal, the reason for being upheld, and interviewing appellant when necessary. The position will then respond to the customer with a decision in electronic format. Finally, this position will be responsible for other miscellaneous administrative tasks as requested by Parking and Transportation management. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school and one year of related office practice; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school and demonstrated expertise, expertise, and abilities gained through three years of specialized office practice or an equivalent combination of education and practice. Essential Job tasks Assist the Director of Parking and Transportation Services with day-to-day office-related tasks such as: » Answering telephones. » Responding to and/or organizing emails » Filing, scheduling calendar appointments. » Typing & formatting documents in MS Word. » Basic spreadsheet creation and formatting in MS Excel » Basic presentation formatting in MS PowerPoint. Other Work Responsibilities » Administer 2nd-level parking citation appeals, consisting of reviewing the appeal, the citation and account history, information related to the initial appeal, the reason for being upheld, and interviewing appellant when necessary. » Respond to the customer with a decision in electronic format. » Responsible for other miscellaneous administrative tasks as requested by Parking and Transportation management. Departmental Preferred practice, expertise, Training/Education » practice working in higher education. » practice with computer system programs to check and send email, research various online data and information from different systems. » practice and proficiency and practice with Microsoft Office and Google products is essential. » practice and proven capability to work with multiple applications simultaneously. » capability to work independently and in a busy environment while maintaining a professional disposition. » capability to work in a team environment. » Excellent organizational expertise. » Strong customer service orientation. » Strong attention to details. » capability to type a minimum of 40 words per minute (WPM). Necessary Licenses or Certifications Work Location Parking and Transportation Services Posting date 10/17/2024 Closing date 10/24/2024 Proposed Hire Date 11/18/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. This position is for UNC Charlotte Permanent employees only. * Please do not apply for this position if you are not a current UNC Charlotte Permanent employee. Your application will not be considered. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Are you a current employee with UNC Charlotte? » yes » no » * Do you have practice with both Microsoft and Google Suite applications? Is so, please indicate which and the connected applications as well as your level of practice (beginner, intermediate, advanced). (Open Ended Question) » * How many WPM do you type? (Open Ended Question) » * Do you have practice working in higher education as Information technology relates to position? If so, please explain your practice. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents Skills:
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