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Job Opportunity: New York, NY, US Fri, Oct 4 '24 Bil:Heintges Consulting Architects & Engineers P.C.Job description:Billing & Payables CoordinatorEmployer:Heintges Consulting Architects & Engineers P.C. Job location:New York, NY, US Published:Fri, Oct 4 '24 Type:Full-time We have an opportunity for a detail-oriented billing and payables specialist to join our business team, and to contribute to the many aspects of running a thriving medium-sized firm. An ideal candidate will bring a good sense of perspective and humor to collaborate face-to-face with Project Managers. The first half of every month is more demanding than the second half. This is a full time in-person position in New York City, reporting to the Director of Operations. Following a prosperous 3-month training period, working in the house one day per week will be optional. RESPONSIBILITIES Project Accounting » Run monthly project manager meetings, prepare accurate, complex monthly project invoices, and distribute to clients in a timely basis. » Maintain billing contact list to assure invoice recipients are up to date. » Maintain monthly invoice list to identify submission requirements for each invoice and monitor status of monthly submissions. » Review contracts and become familiar with project billing requirements. » Monitor project budgets and expenses to assure costs are accurately recorded and billed. » Resolve billing issues. » Review and approve employee expense reports and time sheets. » Ensure that expense reports and connected receipts and documentation are organized and accurate for each invoice submission. » Generate collections report bi-weekly and lead efforts in collection of aged receivables. Follow-up with clients having past due accounts. Accounts Receivable » Generate collections report bi-weekly and lead efforts in collection of aged receivables. Follow-up with clients having past due accounts. Accounts Payable » Accurately record vendor invoices, prepare weekly vendor payments, and remit payment to vendors. » Complete monthly reconciliation of company credit card accounts. Other Office and Administrative Responsibilities » Other office and administrative tasks / ad-hoc projects as required within the context of the business unit of the firm. » Cover front desk responsibilities during absence of Facilities Coordinator. REQUIREMENTS » 2+ years of practice in invoicing, preferably in the architectural / engineering field. » practice with project billing software Ajera preferred. » Proficiency with Microsoft Office, particularly Excel and Word required. » Strong organization expertise and attention to detail are critical to success in this function. » Excellent interpersonal and customer service expertise. » Excellent verbal and written communication expertise. » Friendly, proactive, and calm demeanor; capability to work under pressure. Degree in related field preferred Kindlysubmit both a cover letter covering your practice and interests to the specific responsibilities of this position, and your resume. Apply Here Skills:
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