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Job Opportunity: Administrative Specialist:Lamar UniversityJob description:Administrative Specialist
Posting DetailsPosition InformationPosting Number: 20112939 Position Title: Administrative Specialist FTE: 1.0 Employment type: Staff Department: Information Technology Dept Position Summary Information Job Summary/Basic Function: About this function: This position requires the capability to execute multiple tasks simultaneously with accurate results. By providing a wide variety of professional and administrative support for the Vice President/CIO and the leadership abilities Team in support of Central Information technology Services. This position is not eligible for sponsorship. What You'll Do - Position Responsibilities » Provides professional administrative support to the Information Technology Division. Performs receptionist activities for all areas of the Information Technology Division, including good customer service; greets visitors and students and ensures phone calls are answered promptly and directed appropriately. Serves as an Information technology Liaison among leadership abilities, internal and external customers, the public and the Lamar Community. » Maintains and coordinates multiple calendars for the Vice President/CIO, AVPs and Directors. Reserves and coordinates multiple meeting spaces and enters all approved employee vacation or sick leave to appropriate calendars. » Maintains all student, hourly and part time worker's timesheets, EPAF's, on-boarding, terminations, timesheets, and bi-weekly payroll. » Assists VP/ CIO and Information technology Business Manager in meeting divisional goals/standards by gathering data for and processing annual reports and responding to questionnaires, surveys, BOR Reports and the ITS strategic plan. » Prepares all travel request and expenditures for VP/CIO and expenditures for all IT employees. » Plans events such as TSUS CIO Meetings, divisional luncheons, holidays and maintain community informational board. » Assists Inventory Specialist with annual inventory and surplus inventory. » Maintains personnel records and trainings for all employees. » Assists with general tasks such as deliveries on-campus, mail pick-up, copying papers, filing, shredding, troubleshooting in covering current and prospective customers questions/issues, etc. Maintains supplies and equipment in Reaud Workroom. » Performs other tasks as assigned. Key Competencies: » Demonstrate expert expertise of office management skills. » Skill in using Microsoft Word, Excel, PowerPoint, e-mail, and Internet Navigation. » Word process at least 55 words per minute » Communicate using excellent verbal and written skills. » Demonstrated relicapability in attendance and punctuality. » Skill in using photocopiers, FAX machines, multi-line phone systems and other office machines. » capability to understand and follow moderately complex oral and written instructions. » capability to effectively and tactfully interact with students, customers, vendors, and the general public. » capability to deal with several events at once, while effectively completing assigned work in a timely manner. » capability to work cooperatively with fellow employees and managers. » capability to work in fast paced situations. » Adhere to university and to Information Technology policies. Physical Requirements: » Able to lift 15 lbs and be able to execute a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings. Job Conditions: » Indoors, office environment Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependent. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Associate degree or two years of college coursework related to job functions, or combination of education and practice in related field (2 years of practice = 1 year of formal education) » One year of secretarial or office practice required EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » Three years of secretarial or office practice preferred; practice in educational setting preferred. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $26,571-$34,542 Work Employment Type: Application Information Posting Date: 07/11/2024 Close Date: 10/11/2024 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have one year of secretarial or office practice? » Yes » No Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Miscellaneous Skills:
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