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Job Offer: Purchasing Coordinator:Purchasing CoordinatorJob description:Purchasing Coordinator
EmployerSandhills Community College3395 Airport Road Pinehurst, NC 28374 Phone: 910-692-6185
Job Location3395 Airport Rd, Pinehurst NC
income/Grade$46,000.00 - $50,000.00 Annually
BenefitsFull-Time State Benefits
Job Category» Executive/Administrative/Managerial
Application PeriodOpens: Tuesday, June 25, 2024Closing date: Sunday, July 7, 2024
Target Start DateMonday, July 22, 2024
Expected Work Hours40
Reports toHiring Manager
Employment TypeFull-Time Position
Minimum QualificationsSee tasks and responsibilities
Preferred QualificationsThis position requires meticulous attention to detail, excellent organizational expertise, and the capability to manage multiple responsibilities simultaneously. The ideal candidate will thrive in a fast-paced environment and possess strong communication expertise to collaborate effectively with various stakeholders.
Position DescriptionAt Sandhills Community College, we are committed to the health and well-being of our employees, their families, and children across North Carolina. Recently, we became a Family Forward NC Certified Employer. Family Forward NC Employer Certifications, issued by the North Carolina Early Childhood Foundation's (NCECF) Family Forward NC initiative, designate employers that offer policies and practices that support the health and well-being of working families and children.Summary The Purchasing Coordinator reports to the Executive Vice President. The Purchasing Coordinator assists employees in purchasing supplies and equipment; obtains quotes/bids as needed and follows proper purchasing guidelines; maintains adequate records and control of all equipment for inventory purposes; inventory management, and procurement. tasks and responsibilities include, but are not limited to, the following: » Obtains quotes and bids as needed and seeks out a variety of vendors in the market place to encourage competitive pricing. » Assists with RFQ's and RFP's working with both the end-user and State Purchasing, as needed. » Supervises receiving, tagging, inventory control, and disposal of equipment for fixed asset accounting, including the reconciliation of the fixed assets subsidiary ledger with the general ledger. » Maintains appropriate files of state contracts, equipment lists and catalogs. » Audits and approves invoices for payment of supplies and equipment processed in Purchasing and Receiving Office. » Balances and reconciles encumbrances and equipment purchases monthly to the general ledger. » Assists with year-end closing related to encumbrance accounting. » Supervises the maintenance of vendor files for record and audit purposes. » Completes Purchasing Flexibility Report annually due 2/1. » Completes HUB report quarterly. » Supervises training to end-users on effective use E-procurement/E-trieve utilization. Works with end users to utilize electronic processing of requisitions. » Develops and maintains standard operating procedures policy manual for Procurement. » Manages applications for and usage of P-Cards used for procurement of goods and services. » Reconciles and processes P-Card statement (Bank of America) for all areas of the college. » Completes GAS-1206 Motor Fuel Claim for Refund quarterly. » Prepares requisitions for supplies and equipment and prints purchase orders. » Coordinates the tracking and tagging of major equipment. » Manages the disposal process of surplus equipment according to State Surplus Department guidelines. » Accurately completing annual fixed asset inventory. » Maintains Colleague Fixed Asset database used for financial reporting. » Balance equipment purchases monthly and verify fixed asset listing to purchases on general ledger. » Sorts, prepares, and files invoices and purchase orders. » Inputs requisitions for supplies and equipment and prints purchase orders. » Assists employees with researching items for purchasing to ensure compliance with State Purchasing & Contract regulations and utilization of ?best practice? purchasing procedures. » Facilitates the efficient and effective procurement of goods and services with available resources including E-Procurement and Purchasing Card. » Prepares accurate and timely reports to North Carolina Community College System and other agencies. » Reconciles vendor statements with outstanding purchase orders. » Provides excellent customer service to internal and external customers. Provides continuing support to all college employees in acquiring necessary resources to accomplish the mission of the college. »Additional Responsibilities Other tasks may be assigned as deemed appropriate and/or necessary by the College President, COO, or VP.
How to submit the application:https://www.sandhills.edu/employment-sandhills-community-colle ge/
Job Post ContactChreatha Alston, Senior Director of Human Resources910-246-2868 E-Mail: alstonc@sandhills.edu Skills:
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