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Administrative adjunct 3, Housing/Residence Life & Dining Services:Austin Peay State UniversityJob description:Administrative adjunct 3, Housing/Residence Life & Dining Services
Posting DetailsPosition InformationPosting Number: 20121627Staff Working Title: Administrative adjunct 3, Housing/Residence Life & Dining Services Pay Rate: income is competitive and commensurate with education and practice. Employment Job Category: Clerical/Support Regular/Temporary: Regular If temporary, list duration: Type of Appointment: Fiscal Contract Period: 12 month Position Summary Information Position Summary: This position will work under general supervision of the Executive Director of Housing. Will be responsible for greeting and answering questions from students/staff/faculty/visitors and providing customer service to the Offices of Housing & Residence Life and Dining Services and Community Engagement and Sustaincapability. Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN. Primary tasks and Job responsibilities: » Greet visitors and provide general information. » Serve as office receptionist. » Answer telephones, refer calls, take messages and make appointments for staff. » Sort and distribute incoming/outgoing mail. » File office documents/records as needed. » Process all paperwork/purchase orders related to housing projects/furniture orders etc. » Complete procurement forms at end of projects/process invoices/receive per procurement guidelines. » Maintain rosters for Faculty/Staff housing. » Check out loaner keys to students, following safety and security rules. » Implement security measures to include accurate record of keys issued/returned for residents and/or staff. » Submit and monitor housing work orders. Prioritize all student work orders, input data and file all reports. » Submit and monitor maintenance for campus laundry service. » Schedule meetings for Housing & Residence Life staff and process correspondence concerning the meeting schedules as directed. » Schedule meeting rooms under the jurisdiction of Housing & Residence Life Office. » Assist Housing & Residence Life staff with preparation of routine correspondence, work orders and other printed materials. » Type correspondence, forms, documents and other printed materials upon request. » Initiate mailings for all outside correspondence (applications, marketing, general information). » Assist with special projects as needed pertaining to Housing & Residence Life, Dining Services, and Community Engagement and Sustaincapability Offices, such as master plans, project updates, retention reports or other. » Initiate, plan and prepare for publication any departmental marketing correspondence. » Order, process and monitor supplies, equipment and furniture. » Perform other job-related tasks as assigned. C haracteristics of a prosperous candidate: » Integrity, kindness, creativity, and decisiveness. » Motivation to create a caring and safe student practice. » capability to serve with agility; important to lead, listen, and serve with empathy. » A commitment to practicing open communication and inspiring trust. » Desire to collaborate with colleagues. » ·Demonstrated sincere enjoyment from working with students. expertise, expertise, and Abilities: » capability to administer multiple deadlines and tasks. » capability to efficiently operate a personal computer and connected software (Outlook, Word, Excel, etc.) as well as Ellucian Banner. » capability to communicate effectively and appropriately. » capability to maintain confidentiality of records and information. » capability to interact in an effective and appropriate manner with diverse populations, the University community and the public. » capability to detect and correct grammatical and spelling errors in written correspondence. » capability to maintain files accurately, in paper and in software programs. » capability to handle multiple tasks simultaneously. » capability to effectively supervise personnel and complete all connected personnel actions in a timely and accurate manner. » capability to project a positive, customer-service attitude. » capability to communicate effectively to include proper telephone expertise. » capability to make accurate mathematical computations. » capability to work prosperously in a high profile, high traffic office where many different programs and projects are in process simultaneously. Physical Requirements: » Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects Required Minimum Appropriate qualifications: » High School diploma, and a minimum of two (2) years of related practice as a full-time professional or project coordinator. » expertise of best practices with providing administrative support, leading special projects and event coordination. » Efficiency with Microsoft Office Suite such as Outlook, Word, PowerPoint, and Excel. » expertise that exemplify collaboration, communication, action and advocacy. » Advanced oral and written communication expertise. » Demonstrated capability to analyze and assess data. » Must have good organizational expertise. Preferred expertise and Qualifications : » Bachelors Degree and a minimum of two (2) years' practice in an office setting. » practice using StarRez Housing Management System. » practice using One Card software and all applications. Posting Detail Information Open Date: 11/05/2024 Close Date: Open Until Filled: Yes Special Instructions to candidates: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).* Do you have a Bachelor's degree or higher? » Yes » No Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Unofficial Transcript » Letter of Recommendation 1 » Letter of Recommendation 2 » Letter of Recommendation 3 Skills:
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