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Job Opportunity: Award Management Specialist:University of North CarolinaJob description:Award Management SpecialistBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» A hybrid work schedule is available once onboarding completed.» UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits » The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. Position InformationGeneral InformationPosition Number 002139 Vacancy Open to All Candidates Working Title Award Management Specialist Position Designation EHRA Non-Faculty Employment Type Permanent - Full-time Months per Year 12 Work Schedule Monday - Friday; 8:00 am to 5:00 pm. Position is eligible to telework up to 4 days per week as approved by manager in compliance with University policy. Employees should expect to work on campus in Charlotte NC at least 1 day per week. Hours per week 40+ Exempt FLSA Status Exempt Division Research Department Div of Research (Adm) Work Location Cameron Hall income Range $52,721 - $60,320 Primary Purpose of Department The Division of Research works to advance the quality, diversity, and growth of research at UNC Charlotte. This division is comprised of the following offices and organizations: Budget and Personnel; Center for Research Excellence (CRE); Office of Sponsored Projects Administration (OSPA); Research Commercialization Partnerships (ORCP); Research Partnerships (ORP); Research Protections & Integrity (ORPI), and Research Services (ORS). The Office of Research Services (ORS) is the campus shared-services office for pre- and post-award administration, including proposal development and submissions, award acceptance, contract negotiation, sub-award and award management and modification, and reporting. ORS organizes and gives strategic direction to the research program, manages the institutional signature process for the Authorized Organizational Representatives (AORs), provides faculty/staff/student support by reviewing and interpreting sponsor guidelines and regulations, prepares budget documents, reviews proposal packages for conformity to sponsor requirements, and submits and tracking proposals. ORS is also responsible for ensuring that funded projects are carried out in a manner consistent with the university and sponsor policies and procedures. ORS, in collaboration with other offices and units in Division of Research, initiates and facilitates training opportunities for campus research administration staff. Primary Purpose of Position Under the direction of the Associate Director for Award Management, this position has the responsibility for assisting faculty and staff with the efficient and effective management of their funded awards from contract negotiation and award approval to project closeout. The Award Management Specialist engages with faculty and staff to support the University's research mission. They work closely with department, college, and other unit-level staff, as well as with University level offices to ensure the highest quality support and guidance. They exhibit excellence in facilitating research, scholarship, and creative activity and maintaining the highest standards of customer service. Summary of Position Responsibilities Provide sponsored project oversight and serve as the primary point of contact (POC) for investigators seeking support for post-award management activities. Work with investigators and campus administrators to deal with problems, answer questions, and give guidance on post-award activities and other grants management topics on a everyday basis. Answer inquiries related to post-award processes and procedures, and the use of electronic research administration systems. Assist and provide guidance to faculty and unit level staff on the financial management and tracking of awards, including but not limited to purchasing, travel, hiring of project personnel, reporting, Assumptions of Risk, budget revisions, sponsor prior approval requests, sponsor and sub-award interactions, and award closeout. Plan award launch meetings and additional award review meetings as needed. Review and approve award transactions as assigned. Other tasks as assigned. Assist in the implementation and maintenance of institutional policies and procedures to ensure compliance with federal, state, and local regulatory guidelines related to the financial management and timely closeout of sponsored projects. Assist and provide guidance to faculty and unit level staff on the financial and overall management of funded awards. Maintain strong, positive relationships with faculty and staff, all units within the Division of Research, and sponsor agencies to facilitate the work of research administration at the University. Work with colleagues/team members to jointly solve questions and challenges in their everyday work. Promote and maintain close, effective working relationships between ORS and constituent units on campus. Respond to inquiries in a timely and professional manner. Monitor changes to sponsor policies and procedures and assist with communicating key changes to campus research administrators and investigators. Provide consistently excellent customer service. Other tasks as assigned. Minimum Education/practice » Entry-level with Masters; » Bachelors and 1-3 yrs practice; or » Equivalent education/practice. Preferred Education, expertise, expertise and practice The ideal candidate will have: » 1+ years of contracts and grants administration practice » practice preparing, analyzing, and revising detailed budgets » capability to learn, comprehend, interpret, and apply agency guideline requirements for a wide variety of extramural sponsors including federal, state, and private agencies. Preference is given to practice with NSF, DOD, DOE, and similar agencies » Exceptional interpersonal and professional communication expertise; » capability to prioritize and manage multiple deadlines; » Critical thinking expertise and decision-making Necessary Certifications/Licenses N/A Preferred Certifications/Licenses N/A Special Notes to candidates » A hybrid work schedule is available once onboarding completed. » UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits » The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. Posting Open Date 07/23/2024 Posting Close Date 08/16/2024 Open Until Filled No Proposed Hire Date 09/23/2024 If time-limited please indicate appointment end date Contact Information Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of Interest » Contact Information for ReferencesOptional Documents Skills:
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