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Self-Help - Office adjunct:Rice UniversityJob description:Self-Help - Office adjunctBookmark this Posting Print Preview | Apply for this JobPosition DetailsPosition InformationAdvertising Department UNIVERSITY ADVANCEMENT Academic Term/Year Fall 2024/Spring 2025 Position Title Self-Help - Office adjunct Posting Number 06627 Position Number 06627 Student Job Category Student - Self-Help Campus Job Number of Vacancies 1 Job Description ECU Department of University Advancement is currently seeking an Office adjunct to execute the tasks that are listed below. Responsibilities and expectations include: » Providing customer service in the office and at events: acknowledging and greeting students, staff, faculty and university guests, have expertise of campus resources and departmental functions to work with faculty, staff, students and guests of the University to connect each to resources as appropriate and assisting with navigating through campus and keep manager informed, help create a welcoming environment. » Providing clerical aid: to be able to file records, maintain records and logs, answer telephone calls and relay messages to the appropriate contact, be able to operate common office equipment such as computers, copiers, scanners, calculators, fax, etc. » Serving as an administrator: complete all necessary paperwork, forms, create and update reports, support the operations team in scheduling and creating solicitation materials, and capability to maintain logs and tasks as required. » Maintaining a positive attitude and a genuine interest in helping individuals from across the university who may visit the office. » Providing quality customer service by using active listening, critical thinking and problem solving expertise » Speaking clearly and effectively both on the phone and in person » Utilizing a multi-line phone and voice mail system to receive/transfer calls and check/respond to messages » Maintaining composure and self-confidence during peak business hours » Following detailed policies/procedures consistently » Upholding confidentiality standards by not disclosing information about donors to others » Being a dependable member of the team by arriving on-time for scheduled work hours and thoroughly and accurately meeting responsibilities » Managing multiple tasks at once » Maintaining a neat and organized work space and appearance (business casual dress is required) » Receiving feedback/constructive criticism from manager(s) and using this towards continued individual growth Preferred (Majors, practice, GPA, etc.) Candidate must be a student currently enrolled at ECU, possess and maintain a minimum of 2.25 GPA, and be in good disciplinary and academic standing with ECU. Candidate must be able to work every weekday, Monday - Friday mornings or afternoons while ensuring additional office coverage for lunch from 12-1 p.m. or 1-2 p.m. Desired candidate will have administrative/clerical practice with an emphasis on office organization (phone answering, mail merging) and event assistance, attention to detail, and a high-level of confidentiality. Desired candidate will have a strong work ethic. Candidate should be proficient in Outlook, Word, Excel, PowerPoint and Adobe Pro. Special Instructions to Applicant Please upload your resume and references online. Please include your current and accurate availcapability. Quick Link for Direct Access https://ecu.peopleadmin.com/postings/74914 Open Date 09/12/2024 Close Date 09/26/2024 Open Until Filled No Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please list the days and hours that you are available to work. (Open Ended Question) » * What is your Grade Point Average (GPA)? (Open Ended Question) » * Please describe a time when you had access to confidential information and how you handled said information. (Open Ended Question) Documents Needed to ApplyRequired Documents» Curriculum Vitae/Resume » List of References » Additional Document #1Optional Documents » Cover Letter Skills:
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