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Job Opportunity: Business Services Coordinator:Rice UniversityJob description:Business Services CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of knowledge, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Business Services Coordinator Position Number 400516 Vacancy Open to All Candidates Time-Limited Yes Department Homepage https://thcas.ecu.edu/ Advertising Department ARTS & SCIENCES-DEAN'S OFFICE Division Academic Affairs Classification Title 10739 Business Services Coordi Competency Level 2 - Journey Working Title Business Services Coordinator Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $34,280 - $53,439 Anticipated Hiring Range $42,000 - $47,143 income Grade Equivalency GN07 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Professional Organizational Unit Overview The Thomas Harriot College of Arts and Sciences (Harriot College, https://thcas.ecu.edu/ ) employs approximately 450 full-time faculty and staff, and the Dean's Office supervises all budget, personnel and academic matters in its departments, interdisciplinary programs, centers, institutes, and auxiliary offices. Harriot College is home to 16 academic departments and offers more than 50 undergraduate and graduate degree programs. Harriot College is committed to enriching the lives of students, faculty, and staff by providing a broad academic community where the exchange of ideas, knowledge and perspectives is an active part of living and learning. Further, faculty and students in Harriot College have ample opportunity to collaborate across departments via college research centers including the Center for Survey Research ( https://surveyresearch.ecu.edu/ ) and the Water Resources Center ( https://water.ecu.edu/ ), as well as across campus and into the community, allowing us to increase the impact of our academic, scholarly, creative, and engagement pursuits. Job tasks Information Dissemination (10%): CPCs must communicate effectively with a wide variety of colleagues and constituents in order to manage the actions that are processed in the college. Through personal contact, phone calls and emails the position must relay accurate and concise policy and procedure information and interpretation, and provide training and instruction to department chairs and staff. CPCs are responsible for creating and disseminating internal deadlines for personnel actions within the college. The position also creates and conducts training sessions for all new chairs, existing chairs, and administrative staff. The position is also responsible for creating hiring process forms to aid in the search process and submission of personnel information via PeopleAdmin. Information technology is essential that the CPCs provide documentation to explain and support conclusions to ensure compliance and knowledge, communicate interpretative information that spans across functional areas, responds to non-routine inquiries, and develop new processes and procedures. Managing Business Needs and Records Functions (10%): CPCs maintain accurate records, logs and EHRA personnel files; create and maintain master spreadsheets and create reports to meet various reporting needs for internal and external customers. CPCs work in concert with the college EHRA Resource Administrator to ensure that position numbers and funds are utilized as directed. This requires the capability to retrieve and review information in PeopleAdmin and Banner. Serving as Internal Resources for Financial Matters (10%): The CPCs supervise the summer school payroll process for the college and submit the final master payroll spreadsheets for Regular (face-to-face) Summer School faculty and Distance Education (DE) Summer School faculty. The CPCs work closely with other university staff during the entire process to ensure that payroll changes are implemented and summer school contract letters are received, proofed, and distributed to all summer school faculty. Files are also maintained by the CPCs for Regular summer school year to year. Interpret Policies and Procedures (15%): CPCs are responsible for ensuring compliance with faculty hiring policies. The Harriot College EHRA personnel coordinators (CPCs) serve as initial points of contact for EHRA personnel issues and review all EHRA personnel actions. This involves working closely on a everyday basis with department chairs, program directors and administrative personnel in the college's 16 departments, and other Dean's Office personnel. In order to serve effectively as a point-of-contact, coordinators must be able to interpret and apply university personnel policies and be knowledgeable on state and federal regulations. The CPCs implement the yearly schedules of faculty personnel actions, including promotion, reappointment, conferral of tenure, annual evaluations and progress toward tenure letters. The position supervises the preparation of and review EHRA hiring packets, contract letters, and EPAFs, checking for accuracy and completeness. The position is responsible for initiating and completing all personnel actions for the dean's office which include hiring of new department chairs and associate dean appointments. The position must be able to identify, recognize and resolve problems related to all types of EHRA personnel actions. Coordinators must be knowledgeable about a number of issues including appointments of faculty who have not completed the terminal degree, appointments of faculty being given credit towards tenure, joint appointments of faculty between two or more units, appointments of faculty who are not US citizens, requests for leaves of absence, and numerous other issues. These personnel issues are complex, and almost every case has unique factors. In many cases, contact must be initiated with staff in other University offices to determine an appropriate course of action to take or to seek and/or relay information. Frequent contact is made with staff in various administrative offices. General Business Coordination and leadership abilities (55%): While these positions do not have formal managery tasks, the positions are expected to consult, guide, and correct administrative positions all over the college (16 departments + Dean's Office + centers). The position leads training seminars, creates internal policies, and helps all employees comply with policies and best practices. In addition, these positions serve on search committees for departmental staff. The position also works closely with Academic Affairs on refining division processes and mentoring other similarly situated positions in other academic colleges. The CPCs work closely with the Associate Dean for Faculty & Student Affairs to supervise the submission and initial review of PADs to ensure compliance with the Governance Code and the Faculty Manual, develop and organize systems for managing the processes of reappointments, tenure, and promotions, and serve as the college's interface with the Provost's Office and as a resource to the departments. The CPCs also execute tasks related to the implementation of Project Kitty Hawk, which has required the CPCs to be adaptable, create new processes, and work closely with leadership abilities to identify procedural and knowledge gaps, identify efficient practices, and work to expand the college's capability to adequately resource and support new hires who will offer Project Kitty Hawk courses. Some of these new tasks include creating off-model submission schedules and faculty income support for course preparation. Effective time management and organizational expertise must be practiced in order to be able to plan and facilitate the timely workflow of the office and position. Timely processing and issuance of faculty contracts is critical in order to attract and retain top faculty. This position is a time-limited position, with an initial appointment term not to exceed 12 months. Continued employment in the position will be located on availcapability of resources and necessity. Minimum Education/practice Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation None. Preferred practice, expertise, Training/Education practice with reviewing and/or preparing faculty hiring packets, initiating EPAFs, preparing and reviewing a variety of EHRA personnel action forms, the processes of tenure, promotion and reappointment, management of complex records and knowledge of ECU and UNC policies and procedures. Excellent communication and time-management expertise; critical thinking expertise; exceptional attention to details and organizational expertise; sound judgment and capability to maintain confidentiality; and, advanced computer expertise in Teams, Word, Excel, Outlook, Banner, Xtender, PeopleAdmin, and ECU BIC. License or Certification required by the Department None. Special Instructions to Applicant » Please ensure your full range of knowledge, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 08/27/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 09/16/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/74280 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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