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Job Opportunity: Director, Faculty Senate Operations:Oregon State UniversityJob description:Director, Faculty Senate OperationsBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by August 15, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Yvette Spitz at Yvette.Spitz@oregonstate.edu or 541-737-3227. Starting income within the income range will be commensurate with expertise, education, and practice. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Provost / Exec Vice Pres (XPV) Position Title Administrator 3-Operations Job Title Director, Faculty Senate Operations Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Office of the Provost is seeking a Director, Faculty Senate Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Director of Faculty Senate Operations ensures that Faculty Senate administrative operations are effective, consistent and efficient. The Director emphasizes continual improvement in FS processes and communications, adopting new practices and technology as need evolves. The Director collaborates freely with the Office of the Provost, University Information & Technology and other university partners to build relationships and effectively use the Faculty Senate's budgetary and people-related resources. The Director is an expert on Faculty Senate activities and policies, and orients FS leaders and committees to those standards. The Director of Faculty Senate Operations efforts align with and contribute to the diversity, equity and inclusion efforts that are outlined in OSU's Diversity Action Plan. These efforts have the goal to expand access to higher education, solve problems through research and innovation, and enhance prosperity for every community across the state, and by extension the nation and world. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 60% Operational Effectiveness » Manage Faculty Senate operations with an emphasis on efficiency and consistency, utilizing automation and modern office software and tools as appropriate. Initially, this will require the development and execution of a comprehensive strategy to modernize Faculty Senate office operations. Evaluate existing processes and workflows within the Faculty Senate. Identify bottlenecks, redundancies, and areas to simplify and optimize procedures. Develop streamlined procedures that release capacity for the Senate to support OSU's strategic plan and diversity action plan. Champion the adoption of technology tools. Collaborate with UIT teams to identify and implement software solutions for key Faculty Senate activities, records management, decision-making, communications, and to ensure a continuously updated Faculty Senate webpage. » Perform initial assessment and recommend innovations to Faculty Senate leadership abilities and the Provost's Office. Collaborate with university partners to implement approved solutions. Consistently reassess and improve. » Provide administrative and strategic support to the FS President and the Executive Committee. Facilitate communication between the FS leadership abilities and different entities of the OSU administration. » Administer annual elections and committee formation. Collaborate with Senate committees to streamline operations and to assure committee meetings, agendas and documentation are timely and effective. Promote consistency and sustaincapability in all senate activities. Review practices to minimize structural bias. Foster transparency and openness in decision-making processes. » Update and maintain FS communication strategy that meets the needs of highly varied university communities, particularly people from diverse cultures, practices and abilities. Develop and implement cycle to build, review and archive website content, with emphasis on accessibility. » Partners with the Office of the Provost to develop and monitor the Faculty Senate Office budget. 35% leadership abilities » Cultivate and steward productive and professional partnerships with the Office of the Provost, OSU-Cascades Academic Faculty Council, college leadership abilities, and other unit leaders and teams. » Organize Senate strategic planning activities. With Senate leadership abilities, develop short- and long-term objectives and manage operations to help achieve those objectives. Facilitate effective and productive communication between the Faculty Senate and various university units. Maintain regular communication with university audiences. » Craft and support the delivery of an orientation program for new Faculty Senate leaders and Senators to minimize annual disruption and retain key institutional knowledge. » Serve as subject matter expert on Faculty Senate activities, practices, policy and intent. » Provide direct-line supervision for an Office Specialist 2. 5% Other tasks as assigned What You Will Need » Bachelor's degree in business administration or similar major, or equivalent years in practice managing operations. » practice using business productivity tools such as the Microsoft Office suite to organize and produce work » Collaborative approach to problem-solving and advancing work/initiatives » practice applying records management/retention standards » Excellent oral and written communication in English » Flexibility to succeed in a highly decentralized and collaborative environment » Strong organizational and time management expertise » A demonstrated commitment to diversity, equity, and inclusion and the espoused values outlined in OSU's Diversity Action Plan. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Previous practice working within academic governance structures and university policies » knowledge of communications channels and capability to select optimum channel to distribute information, with emphasis on accessibility » practice with software other than Microsoft Office (e.g., Zoom, Box, Canvas) » practice in business process improvement with emphasis on bias mitigation » practice with providing direct line supervision Working Conditions / Work Schedule Some evenings and weekends required. Minimal travel may be required. This is an on-site position located on the main OSU campus in Corvallis. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $60,288 - $105,420 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/157786 Posting Detail Information Posting Number P08345UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/01/2024 Anticipated Appointment End Date Posting Date 08/01/2024 Full Consideration Date 08/15/2024 Closing Date 08/22/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by August 15, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Yvette Spitz at Yvette.Spitz@oregonstate.edu or 541-737-3227. Starting income within the income range will be commensurate with expertise, education, and practice. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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