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Job Opportunity: Office Specialist 2:Oregon State UniversityJob description:Office Specialist 2Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Kathy Westberg Kathy.westberg@oregonstate.edu 541-737-1786 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Sch of Civil/Constr Engr (ECC) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the School of Civil & Construction Engineering at Oregon State University (OSU). The Office Specialist 2 is responsible for providing administrative support, which includes customer service, reception, and general administrative tasks. This position also supports the School of Civil & Construction Engineering (CCE) by assisting in course scheduling and providing support to the Industry Liaison. The School of CCE is committed to building a community of faculty, students, and staff that is increasingly inclusive, collaborative, diverse, and centered on student success. This position will support COE's efforts to broaden our capacity to advance student success across individual identities and facilitate the continuous improvement of teaching and learning in the College. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 58% - Administrative tasks » Performs numerous office and organizational support tasks, and other assigned support tasks. » Assists with answering telephones, screening and directing calls, taking messages, and assisting callers and office visitors by providing accurate information and referring to appropriate personnel. » Utilizes computer and technology-related functions including, but not limited to, Zoom, DocuSign, Box, SAP Concur, and any new technology implemented. » Manages sensitive and confidential information in both written and verbal form including the maintenance of confidential files. » Assists in managing data and furnishing information necessary for internal and external communications and reporting. » Work with faculty to collect graduate appointment data. Enter and track graduate appointments using Benny Hire. Provide reports as requested. » Ensures a safe, welcoming and respectful environment. Scheduling - 25% » Schedule all academic classes for undergraduate and graduate course offerings. Communicate with associate head and school head to determine faculty workloads. Contact faculty as needed to make necessary schedule changes. Work with COE scheduler to ensure information for each term entered into CLSS correctly. Send any updates/changes/edits to COE scheduler for each term. » Prepare academic program reports using data from CORE and other data sources. » Reserve classrooms and conference rooms for meetings, events, etc. for faculty, students, staff within and outside of CCE on 25Live and Outlook (depending on room). » Communicate with undergrad head advisor to check capacity needs for each course, new class offerings, adding sections when needed, managing enrollment/capacity, etc. 12% - Industry Liaison Support: » Assists Industry Liaison and/or program participants with registration, payments, and provides program information and assistance. » Assists Industry Liaison with scheduling, reporting, and tracking. » Assists Industry Liaison with distributing promotional flyers, informational letters and memos, schedules of events, event programs, registrations, procedure manuals, and program calendars. 5% - Other tasks as Assigned What We Require Two years of general clerical practice. One year of which included typing, word processing, or other practice generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical practice. College courses in Office Occupations or Office Technology will substitute for the required practice on a year-for-year basis. What You Will Need » A high school diploma or GED. » Commitment to fostering an inclusive and supportive environment for students, faculty, staff, and campus community. » practice with complex scheduling. » practice with Microsoft Office Suite including Word, Excel, PowerPoint or equivalent. » capability to lgain computer applications appropriate to job functions. » practice in a position that required a high level of organization, decision making, problem solving, in a collaborative environment. » practice managing long-term projects that require continual information gathering and recording. » Demonstrated capability to take initiative and meet strict deadlines. » Strong verbal and written communication expertise. » capability to work collaboratively within a team. » Excellent attention to detail. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » practice collaborating with professionals in leadership abilities within universities, government agencies, or private industry. » expertise of university specific software such as Banner, CORE, OnBase, and CIM. Working Conditions / Work Schedule Office environment, 8am-5pm on weekdays (occasional evening or weekend events). May need to lift, and carry up to 25 pounds. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $17.24 Max income $25.24 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/149518 Posting Detail Information Posting Number P04927CT Number of Vacancies 1 Anticipated Appointment Begin Date 09/16/2024 Anticipated Appointment End Date Posting Date 07/26/2024 Full Consideration Date Closing Date 08/05/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Kathy Westberg Kathy.westberg@oregonstate.edu 541-737-1786 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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