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Job Offer: Program Coordinator (Internal Employment Opportunity):Oregon State UniversityJob description:Program Coordinator (Internal Employment Opportunity)Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.This is an Internal Employment Opportunity.When applying you will be required to attach the following electronic documents: 1) A resume; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Heidi Wegis heidi.wegis@oregonstate.edu 541-737-9932 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment School of Exercise/Sport Sci (HHS) Position Title Coordinator-Program Admin Job Title Program Coordinator (Internal Employment Opportunity) Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option? Job Summary This is an Internal Employment Opportunity The School of Exercise, Health, and Sports Science is seeking a Program Coordinator. This is a part-time (0.50 FTE), 12-month, professional faculty position. This position provides program support, coordination, and management of training, outreach, and operations for the Adapted Physical Activity (APA) Community-located programs (e.g, IMPACT and IMPACT for Life) and provides support to the APA leadership abilities team in meeting the needs of the programs. This position will work closely with the project budgets and expenses. As a primary point of everyday contact between the community-located program participants, faculty, students and external communities, this position is the public face of the APA Community-located programs alongside the leadership abilities team. The incumbent must possess strong communication and social expertise, take initiative, work independently, be persistent and sensitive in follow up, and maintain strict confidence with sensitive information. The incumbent must also be organized, attentive to detail, timely in response to program needs and deadlines, adept in the planning and coordination of programming and in budgetary and human resource processes. In the College of Health, we fight for health equity and health as a human right. We gather diverse experts and partners to pursue common goals, and we prepare the next generation of globally aware leaders and problem-solvers. We do this because it's the right thing to do - and because ensuring equitable access to health and tackling complex challenges takes each and every one of us. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 10% Administrative Support for Adapted Physical Activity Faculty (leadership abilities Team) » Assist in coordinating the calendars of the leadership abilities team, which is crucial to ensuring strong public relations. » Represent the leadership abilities team as needed at meetings and events related to the APA community-located programs. » Coordinate and attend meetings of the leadership abilities team, record meeting minutes. » Brief leadership abilities team on upcoming activities. » Apprise the leadership abilities team on the status of projects through completion. » Serve as a liaison between the leadership abilities team, college and university administrators, faculty, staff, and students, and between the leadership abilities team and external agencies, legislators, and the public. Use diplomacy and good judgment to maintain favorable relationships with all constituents. » Monitor and maintain calendars with strict deadlines and arrange participation in meetings and events for the leadership abilities team as Information technology related to the community-located programs. » Will work closely with the program/project budgets and expenses. » Carry out special projects as assigned by the manager. 65 % Coordination of Adapted Physical Activity Programs, Outreach and Evaluation » In collaboration with the leadership abilities team, plan and coordinate the training needs for employees, specifically coordinating, scheduling, and monitoring the training needs of employees including students and student workers with the APA community programs. » Collaborate with external partners to coordinate outreach and support for a diverse group of participants by creating and building relationships, and promoting person centered and directed, flexible, and community inclusive programming. » Collect, compile and help analyze evaluation data from outreach efforts. » Coordinate professional faculty, post-doctoral scholars, graduate student and staff professional development opportunities related to the community-located programs. 5% Event Coordination and Logistic Support » Coordinate designated events from set-up to completion, including provisions for food, travel arrangements, event materials, and itineraries and scheduling. » Events include, but are not limited to, participant recruitment events, within and beyond OSU, continuing project support, and any trainings and/or workshops held connected with the community-located programs. » Ensures events adhere to applicable internal and external policies/procedures. 5% Document and Website Management » Facilitate the preparation of resource materials, newsletter articles and memos of community program partners. » Project, coordination, and management. » supervise program reports, brochures, newsletters, and other materials, revising and editing as required. » Monitor and maintain the programs website to ensure up-to-date and accurate content. » Monitor and maintain the program's various social media accounts and email listservs. 10 % Supervision » Supervises the work of student workers and graduate adjuncts, as needed. » This position will plan, assign, distribute, review work, manage student worker and graduate adjunct schedules. 5% Managing the Facility » Advises leadership abilities team on appropriate use of facilities, explains policies/procedures related to space use (e.g., gymnasiums/ pools, etc) for the community-located programs. » Develop/update best practice protocols for monitoring facility usage during programming. What You Will Need » Bachelor's degree in kinesiology, education, human development, public health or related field. » Effective communication expertise, and the capability to uphold the highest standards of professionalism, relationships across all levels, and with partners in external communities. » practice planning and managing programs, which includes coordinating with co-workers, community partners, while managing logistics and budgets. » capability to maintain strict confidence with information pertaining to faculty, students, and work performed. » capability to take initiative and anticipate program and administrative needs, demonstrated capability to plan, implement, evaluate, and make critical judgments and to make thoughtful independent decisions and act accordingly. » Demonstrated capability to prosperously manage multiple tasks and shifting priorities within an environment with frequent interruptions. The capability to function effectively in highly demanding situations is imperative. » Demonstrated capability to review and edit professional and scientific documents. » Training and/or practice in operations of computer and software applications (e.g., MS Word, Excel, Access). » practice supporting student workers, graduate adjuncts and program participants through the process of developing and reflecting on their own identities, community, and/or cultural practices. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » practice serving as a spokesperson for a program, organization, project, etc. » practice with adapted physical activity programs » Graduate degree in kinesiology, education, human development, public health or related field. Working Conditions / Work Schedule » Most of the work is flexible; Information technology is generally expected that this position will be available on Friday evenings during the academic year, for the primary community-located program. » In each 11 week quarter this includes approximate 9 Friday evenings. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range income is commensurate with expertise, education, and practice. Link to Position Description https://jobs.oregonstate.edu/position_descriptions/158508 Posting Detail Information Posting Number P08406UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/01/2024 Anticipated Appointment End Date Posting Date 08/19/2024 Full Consideration Date Closing Date 08/26/2024 Indicate how you intend to recruit for this search Competitive / Internal Special Instructions to candidates This is an Internal Employment Opportunity. When applying you will be required to attach the following electronic documents: 1) A resume; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Heidi Wegis heidi.wegis@oregonstate.edu 541-737-9932 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Internal employment opportunities are filled from within the institution by candidates who are current, or recent, members of the OSU Community. Please indicate how you meet this criterion. See: http://hr.oregonstate.edu/jobs/oeshtxt/111 for details. (Open Ended Question) Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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