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Offer: Administrative Coordinator:Lamar UniversityJob description:Administrative Coordinator
Posting DetailsPosition InformationPosting Number: 20112958 Position Title: Administrative Coordinator FTE: 1.0 Employment type: Staff Department: Educational leadership abilities Position Summary Information Job Summary/Basic Function: About this function: The Administrative Coordinator plays a pivotal function in the Educational leadership abilities department, providing essential administrative support to the Department Chair, Program Directors, and faculty. This position is responsible for maintaining schedules, managing communications, and superviseing the preparation and distribution of various departmental documents. Additionally, the Administrative Coordinator ensures the smooth operation of the department by handling budget monitoring, procurement, event coordination, and technical support. The function also involves maintaining accreditation materials, supervising student workers, and performing various tasks to meet the dynamic needs of the department. Through effective organization and exceptional communication skills, the Administrative Coordinator enhances the overall efficiency and productivity of the department. What You'll Do - Position Job responsibilities: »Administrative Support 1. Provides administrative support to the Department Chair, Program Directors, and faculty. 2. Monitors and develops schedules, assists in instructional assignments, and communicates with faculty and students as needed. 3. Prepares and distributes various correspondence; responds to emails; types required forms and reports; answers and screens calls; coordinates and schedules meetings and events; manages calendar; orders office supplies. »Documentation and Reporting 1. Maintains all required accreditation materials and annual reporting. 2. Formats and drafts documents, maintains the document repository for all programs. 3. Creates reports for labels and lists, updates employee contact information, and maintains student records filing system. »Technical and Software Support 1. Provides technical/software support and training. 2. Works in LU computer systems such as Banner, Cardinal Purch, Argos, Chrome River, Smartsheet, etc. »Budget and Resource Management 1. Monitors budget and maintains supplies and equipment. 2. Assists with procurement and reimbursement processes. Event Coordination 1. Arranges dinners and special events. 2. Coordinates logistics for departmental events and meetings. »Supervision 1. Trains and supervises student workers. Other tasks 2. Performs other tasks as assigned in response to the needs of the department. Key Competencies: » Excellent organization, communication, and interpersonal skills. » Advanced computer skills in all packages of MS Office. » expertise of university systems and processes. » Skills necessary to work in LU computer systems such as Banner, Cardinal Purch, Argos, Chrome River, Smartsheet, etc. Physical Requirements: Able to lift 25 pounds and be able to execute a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Job Conditions: This full-time position is primarily located on campus, requiring regular interaction with faculty, students, and administrative staff. The function may occasionally require extended hours during peak periods or special events. The environment is fast paced, necessitating a high degree of multitasking, attention to detail, and the capability to manage multiple priorities simultaneously. Regular use of office equipment and software is essential. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependents. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Minimum of 3 years of clerical practice. » Skills in all packages of MS Office. » Excellent written and oral communication skills. EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » practice in an academic setting. » Familiarity with university systems and processes. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $29,759 - $38,687 Work Employment Type: Application Information Posting Date: 08/06/2024 Close Date: 11/06/2024 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have a minimum of 3 years of clerical practice? » Yes » No Applicant DocumentsRequired Documents» Resume » Letter of Reference 1 » Letter of Reference 2 » Letter of Reference 3 » Cover Letter Optional Documents » Miscellaneous Skills:
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