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Job Opportunity: Graduation Manager:Lamar UniversityJob description:Graduation Manager
Posting DetailsPosition InformationPosting Number: 20113012 Position Title: Graduation Manager FTE: 1.0 Employment type: Staff Department: Registrar Position Summary Information Job Summary/Basic Function: About this function: The manager of Graduation supervises and maintains all graduation functions and tasks for Lamar University. They will also supervise the Graduation Coordinator and Student Records Specialists in the graduation area. What You'll Do - Position Job responsibilities: » supervises graduation processing, including graduation applications, degree clearance and certification, connected workflow processes, commencement, diploma production and distribution for Lamar University. » Responsible for graduation controls for LU. » Manually reviews audits to ensure degree clearance and certification for LU. » Manually sets student up to apply for graduation. » Verify final grades and GPA before awarding degrees. » Award degrees using batch process in Banner for LU Graduate. » Print and mail diplomas. » Update student records, as requested. » Provide reports, as requested. » Coordinate Graduation Fair with Undergraduate Coordinator and adjunct Registrar » Secure vendors and departments to participate. » Obtain door prizes and snacks to hand out. » Pass out flyers. » Send out correspondence to students to attend. » Secure venue, mascots, volunteers. » Assist in the coordination of the commencement ceremonies with Undergraduate Coordinator and adjunct Registrar. » Facilitate and maintain inventory of diploma stock, tubes, envelopes, labels, and honor cords. » Ensure accuracy of information in the commencement program, on undergraduate diplomas, and for graduation-related information in Banner. » Develops mass correspondence to graduating students and ensures communication reaches graduates. » Assist in the preparation of walking list, walking cards, maps, work assignments. · Attends Commencement Committee meetings as needed. » Assist in the supervision of workers during Commencement Ceremonies. » DegreeWorks: » Scribe to LU degree audit system. » Assists in training faculty and staff in DegreeWorks best practices and procedures for LU. » supervise the supervision of assigned personnel. » Work allocation. » Employee training. » Problem resolution. » Manage departmental graduation email boxes (UG, GR). » Assist adjunct Registrar with developing, maintaining, and updating policies, procedures, processes, and job tasks. » Coordinate with adjunct Registrar and Administrative adjunct on ordering supplies for graduation. expertise, Skills and Abilities: » Comply with and adhere to Family Educational Rights and Privacy Act when dealing with public and university community. » expertise of student information systems and degree audit systems, preferably Banner and Degree Works » Understands the complexity of online audit coding. » expertise of trends, issues, and accepted practices significant to the position. » Excellent communication, interpersonal, and organizational skills. » Strong logical and analytical problem-solving skills; critical thinking skills with attention to details. » Strong interpersonal skills and the capability to effectively communicate with a wide variety of individuals and constituencies. » Strong organizational, time management and project planning skills. » capability to work independently as well as on a team. » Strong initiative and the capability to coordinate multiple tasks simultaneously in a high-pressure environment. » Must be approachable and highly customer service oriented; must be detail-oriented, but also able to strategically conceive and coordinate long-term projects and events planned over a long period of time. Additional tasks: » Serves on various committees as assigned. » Attends meetings, seminars, and conferences on behalf of Records department. » Work occasional evenings and Saturday for Commencement. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependent. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Bachelor's degree required. » Minimum three years' practice of progressively responsible practice in student records and registration in a higher education setting. » Computer practice including data entry and use of Microsoft Office Suite (Outlook and Excel) is required. » Excellent organizational, communication, time management and interpersonal skills are a must. EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » Banner and Degree Works practice. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $41,809-$54,352 Work Employment Type: Application Information Posting Date: 10/31/2024 Close Date: 01/28/2025 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have Minimum three years' practice of progressively responsible practice in student records and registration in a higher education setting? » Yes » No » * Do you have a bachelor's degree or higher? » Yes » No » * Do you have computer practice including data entry and use of Microsoft Office Suite (Outlook and Excel)? » Yes » No Applicant DocumentsRequired Documents» Resume » Unofficial Transcript 1 » Cover Letter Optional Documents » Miscellaneous Skills:
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