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Offer: Administrative Support Associate - Advanced:Rice UniversityJob description:Administrative Support Associate - AdvancedBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Advanced Position Number 934209 Vacancy Open to All Candidates Time-Limited No Department Homepage URL Advertising Department BIOLOGY, DEPT OF Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 3 - Advanced Working Title Administrative Support Associate- Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $48,857 Anticipated Hiring Range $40,000 - $46,172 income Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00 a.m. - 5:00 p.m. Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview East Carolina University (ECU) is a member of the University of North Carolina system, enrolls 28,000 students annually, with over 5,500 pursuing graduate and professional degrees. ECU is classified as a R2-Doctoral/Research-intensive University and is located in Greenville, NC (pop. 92,000), which lies 80 miles east of Raleigh and a short distance to the Atlantic coast. A thriving small city and regional center for education, health, and the arts, Greenville offers a college-town atmosphere and is a great place to live, work, play, and visit. Information technology has a cost of living more than 10 percent below the national average and boasts a vibrant Uptown district with restaurants, breweries, and shopping. Greenville hosts a variety of festivals all over the year and offers numerous recreational opportunities, including access to the Tar River, more than nine miles of greenways, nearly 30 parks and recreational facilities, and a growing arts scene. ECU's Department of Biology administrative offices are in the newly constructed Life Sciences and Biotechnology Building, a gateway to a growing, vibrant downtown district in the coastal region of North Carolina. The Department of Biology is one of 16 units in the Thomas Harriot College of Arts and Sciences and is home to more than 1,400 undergraduate majors and 70 graduate students and instructs more than 17,000 students each academic year. Information technology is a comprehensive department that emphasizes an integrative approach to the study of life sciences. We offer undergraduate majors in Biology and Biochemistry and graduate opportunities at both the M.S. and Ph.D. levels. The Department is made up of approximately 40 faculty, 7 post-doctoral scholars, and five administrative staff and eight technical staff. Faculty are actively engaged in research. On an annual basis faculty generate approximately $2-3 million in new grant awards and expend approximately $1.5 million in direct research costs. The Department offers several core support services (e.g., Genomics Core Facility, Environmental Research Lab, and Imaging Core facility), is committed to both professional and public service, and collaborates with a number of external partners. The Department of Biology is committed to 1) enriching the lives of students, faculty, and staff by providing a respectful, welcoming, and inclusive academic community where the exchange of ideas, expertise and perspectives is an active part of living and learning and 2) expanding access to transformative and engaging learning practices that help all students succeed in their academic environment. Job tasks The Department of Biology is seeking to hire a lead administrative associate. This position reports directly to the Department Chair and serves as the manager of four administrative staff. Primary tasks and their approximate effort allocation are budgeting and finances (30%), personnel administration (25%), adjunct to the chair (30%) and supervision of administrative staff (15%). Examples of effort in budgeting and finances include managing and reconciling departmental budgets, providing requested financial reports to the chair and the college, coordinating all financial operations in the department, analyze and make recommendations regarding fund sources for purchases and services, work with our grants/travel specialist on any necessary reallocations of grant funds, and manage Procard Chrome River Reports and submissions. Examples of effort in personnel administration include management of online timecards and processing all SHRA and EHRA personnel paperwork. Examples of effort connected with assistance to the chair include departmental correspondence, scheduling departmental activities, recording minutes of meetings, coordinating with administrators and faculty, and maintenance of chair's calendar. Examples of effort connected with supervision of administrative staff include managing the workflow through our departmental offices by coordinating efforts with other administrative staff and develops and maintains efficient filing system for tracking all office operations. The departmental budgets are large and complex, requiring management of funds from the state, foundations, facilities and administration funds, special funds and external grants. The position requires an effective multi-tasker who is well organized. The individual in this position communicates with almost all administrative offices on campus as well as other academic departments and therefore requires the individual to have strong interpersonal expertise and capability to communicate effectively in both writing and verbally. Women and minorities are encouraged to apply. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None. Preferred practice, expertise, Training/Education Previous practice with finance, personnel processes, and grant support. practice with processes/systems common in higher education, or in a comparable setting (such as practice working in a large, diverse, fast-paced environment requiring independence, motivation, and strong judgment). License or Certification required by the Department None. Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 05/20/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 06/03/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/71456 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Will you now or in the future require visa sponsorship for employment? » Yes » No » * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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