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Offer: Administrative Support Specialist - Journey:Rice UniversityJob description:Administrative Support Specialist - JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Specialist - Journey Position Number 400166 Vacancy Open to All Candidates Time-Limited Yes Department Homepage https://tedibear.ecu.edu/ Advertising Department PEDS-TEDI BEAR Division ECU Health/BSOM Classification Title 10422 Administrative Support Specialist Competency Level 2 - Journey Working Title Admin Support Specialist Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $34,602 - $49,406 Anticipated Hiring Range $37,834 - $42,285 income Grade Equivalency GN06 Work Schedule M-F Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview TEDI BEAR Children's Advocacy Center is part of the Department of Pediatrics and accredited by National Children's Alliance to provide 1) comprehensive evaluation and treatment of children who have been referred because of suspected abuse and/or neglect; 2) a resource for professionals in eastern North Carolina responsible for the protection and safety of children; 3) child abuse education and avoidance to professionals, the community, students, and; 4) promoting collaboration and providing training and guidance to advance child abuse expertise as well as promote the interagency and multidisciplinary response to child abuse. Job tasks This position reports directly to the Business Services Coordinator but works closely with the Tedi Bear Director and Clinic Managers. This position is responsible for general administration support for three Tedi Bear clinics which includes various team members including the Medical Director, other medical providers, Director, Social Workers, Child Life Specialists, Clinical Therapists, Outreach Coordinator, avoidance Educators, and residents and students. At times this position may interact with outside vendors, DSS and the courts to obtain needed information for processing invoices and payments. Responsibilities of this position will include but are not limited to answering telephone calls; maintaining physician calendars; assisting with faculty/staff recruitment; ordering supplies; processing monthly vendor and court invoices; follow-up on outstanding vendor payments; processing travel requests and reimbursements; processing staff procard reconciliation reports; maintain and submit expense documentation to support grant invoices, scheduling, recording, and distributing meeting minutes; collecting monthly time and effort forms; submitting faculty leave requests; approving faculty time in Kronos; and any other basic office tasks. This position will serve as a backup for patient registration which would require proficiency in EPIC (electronic health records system) and NCAtrak database: provide everyday reminder telephone calls to therapy patients and monitor reception area. Proficiency and efficiency in performance of work tasks are always expected. CLINICAL SUPPORT POSITION - NOT SUBJECT TO STATE HUMAN RESOURCES ACT. Employment in this position provides eligibility to participate in the UNC Optional Retirement Program (ORP) which offers matching employer contributions and employee control of investment choices, along with eligibility to participate in various Voluntary Supplemental Retirement Plans (401k, 403b, 457). This position is not eligible to participate in the NC Teachers' and State Employees' Retirement System (TSERS). Additionally, this position offers multiple voluntary options for Medical, Dental, Vision, and Life Insurance as well as various supplemental plans including Critical Illness, Flexible Spending Accounts, Cancer, and Discapability. Minimum Education/practice High school diploma or equivalency and one year of related office practice; or equivalent combination of training and practice. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education expertise of ECU travel and purchasing systems, practice with EPIC EHR. Computer expertise and practice with Microsoft programs including Outlook, Excel and Word desirable. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 10/17/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 10/28/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/81486 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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