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Offer: Administrative Program Specialist:Oregon State UniversityJob description:Administrative Program SpecialistBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by September 25, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Sarah Haluzak E-Mail: sarah.haluzak@oregonstate.edu 541-737-6487 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Food Science and Techno (AFS) Classification Title Administrative Program Spec Job Title Administrative Program Specialist Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Specialist position for the Food Science and Technology Department at Oregon State University (OSU). The Administrative Program Specialist supports the Department of Food Science and Technology (FST) academic programs through coordination and administrative support of the graduate and undergraduate programs. FST is home to more than 90 undergraduates and over 45 graduate students and this position is central to the success of the students and FST academic programs. The incumbent is the primary point of contact between FST and the Graduate School, Scholarship Office, Registrar and Scheduling Desk, handling everyday issues for and with students, programs and faculty. The incumbent supports students though the academic life-cycle and thus must maintain and communicate in-depth expertise of FST academic programs, requirements, and OSU policies to support students' prosperous completion. The incumbent works closely with FST undergraduate academic advisor and undergraduate and graduate committee chairs, is an active participant and supports departmental academic committees, and works as part of the office team in support of the department and department head. The incumbent is responsible for establishing, managing, and coordinating scholarship administration, and collaborates with many OSU and college academic offices to carry out the tasks of the position. This position manages continuing student/alumni record keeping and tracking data for the department. College of Agricultural Sciences (CAS) faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. There is an expectation that, as part of your function in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document. Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. Please visit the following webpages for more information on our commitment to inclusive excellence: OSU Extension Service https://extension.oregonstate.edu/about/diversity-equity-inclusion OSU Moving Forward Together https://leadership abilities.oregonstate.edu/president/moving-forward-together Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 75% Academic Administrative Coordinator: 15% Collecting and maintaining student record documents and academic program data: 10% Department Office Administration Commitment to Diversity Oregon State University's commitment to student success includes hiring, retaining, and developing diverse faculty and staff to mentor and educate our undergraduate and graduate students from entry through graduation. The incumbent must be aware of, sensitive to, and demonstrate the capability to work well with diverse students and with a diverse workforce. Our Strategic Plan SP4 ( https://leadership abilities.oregonstate.edu/strategic-plan ) articulates the strategies we believe critical to advancing and equalizing student success. What We Require Two years of practice as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those tasks beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and practice. One year of postsecondary education may be substituted for up to one year of the practice. What You Will Need capability to establish and maintain complex departmental programs and operations and apply policies, procedures, rules and regulations within a team environment. Documented practice working independently and collaboratively. Demonstrated regard for confidentiality, discretion, and diplomacy. Demonstrated customer service focus, responsiveness to requests and problem-solving abilities. Excellent communication and interpersonal expertise. Demonstrated capability to manage time effectively: meet deadlines, set priorities, manage and track multiple projects/activities/deadlines tasks, make effective decisions and work independently. Proficient with word processing, spreadsheet and database software, and interactive web programs. A demonstrable commitment to promoting and enhancing diversity. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Strong preference for previous practice with: » OSU Academic Programs. » OSU curriculum and class scheduling policy and procedure. » OSU software and data management systems such as Ellucian Banner, Student Information System (SIS), MyDegrees, ScholarDollar, Courseleaf Section Scheduler (CLSS), Handshake, Box, Qualtrics. » Evidence of prosperous strategies for supporting and fostering student success. » Event planning and coordination. » Demonstrated capability to produce reports (data and statistical), program plans, documents and correspondence. Working Conditions / Work Schedule Work is performed at a computer approximately 75% of the time. Workstation is located in a busy office with frequent interruptions. Will provide building tours for visitors. May work evenings to manage industry/company visits. Hybrid remote schedule is possible with approval from manager. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $20.15 Max income $30.45 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/23105 Posting Detail Information Posting Number P04965CT Number of Vacancies 1 Anticipated Appointment Begin Date 10/21/2024 Anticipated Appointment End Date Posting Date 09/11/2024 Full Consideration Date 09/25/2024 Closing Date 10/13/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by September 25, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Sarah Haluzak E-Mail: sarah.haluzak@oregonstate.edu 541-737-6487 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please describe how your practice fulfills minimum and preferred qualification for this position. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» Cover Letter » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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