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Job Offer: Fiscal Coordinator 1:Oregon State UniversityJob description:Fiscal Coordinator 1Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Morgan Hatch at morgan.hatch@oregonstate.edu or 541-737-0577 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed. Position DetailsPosition InformationDepartment Central Payroll Office (QCU) Classification Title Fiscal Coordinator 1 Job Title Fiscal Coordinator 1 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one full-time Fiscal Coordinator 1 position within the Business Services unit at Oregon State University. Business Services is a unit within the OSU Division of Finance and Administration (DFA) Controller's Unit, and includes Payroll, Student Account Services, and general Billing & Receivable Services. Business Services personnel operate in conformity with Federal, State, and OSU policies, laws, and regulations, as well as the requirements of various public and private sources of University funds. Business Services maintains positive collaborative partnerships with other OSU units in order to promote student access and success and protect the assets of the University. All Business Services staff are responsible for ensuring the highest level of quality in all work products, creating a positive public image for the unit and OSU, and providing exceptional customer service. Primary to providing customer service, OSU is a collaborative, inclusive and caring community that strives for equity and equal opportunity; creating a welcoming environment to enable success for people from all walks of life; sharing common, fundamental values grounded in justice, civility and respect. This position is part of the Payroll Accounting & Compliance team, and performs monthly and quarterly reporting, analysis, and accounting system support for Payroll and Business Services operations. This position will create and implement, reconciliations and monitoring reports, audit payroll and accounts receivable records, and support system processing operations to ensure the accurate and timely financial transactions. This position will provide backup support for performing Payroll information system operation and processing functions and loading payroll data across systems including OSU's electronic time and attendance system. This position is part of a team that is expected to provide exceptional customer service contributing to a positive practice and work environment for all employees. OSU is a collaborative, inclusive, and respectful community that strives for equity and equal opportunity in everything we do, creating a welcoming work environment and campus community for colleagues to enable success for all people across campus. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 35% ACCOUNTING AND REPORTING Utilizing multiple sources, develop, prepare, compile, monitor and provide multiple auditing reports and transaction analysis for Central Payroll and Business Services staff. Make recommendations involving data reporting and interpretation for required actions. Analyze transactions and data to determine appropriateness of transactions and that accounting system output is accurate and effective. Prepare, compile, and provide a variety of fiscal reports such as transaction reports, budgetary reports, auditing reports, and recommendations involving both data and narrative reporting and interpreting. Conducts technical fiscal functions involving accounting, budgeting, payroll, revenue recognition, and receivables management assuring that all financial transactions and reporting comply with generally accepted accounting principles, legal compliance with regulations, procedures, and policies. 30% ANALYSIS AND COMPLIANCE Conduct process audits and analysis for Business Services functions (payroll, student billing, general receivables) to ensure that transactions and external reporting comply with generally accepted accounting principles, legal regulations, procedures, and policies. Act as an advisor for functional, data, process, and system best practices to streamline and refine processes, reduce waste, queue times, or repetitious steps. Payroll Review and ensure proper formatting of various pay and deduction data for upload to payroll system, including lump sum payments or unit pay, fee remission charges, and campus service payments such as Parking or Rec Center fees. Provide backup to the HRIS Analyst primarily responsible for the administration, maintenance, and monitoring of EmpCenter, the electronic time and attendance system. Assist with the analysis of related business processes and other Payroll Office activities. Articulate process requirements to various parties both verbally and/or visually. Research and determine contributing factors in data deviations, and formulate and recommend corrective action and improvements to payroll leadership abilities team. Student Accounts Conduct audits and analysis on student tuition and fee assessment to ensure student billing complies with approved tuition rates and special discount programs. Perform ad hoc data queries and analysis to support university goals and strategies related to enrollment and student success. General Billing and Receivables Conduct revenue analysis identifying trends and anomalies and collaborate with subject matter experts across the Controller's Unit to research and determine causative factors in trends. Develop and maintain performance metrics to assess the effectiveness of process or system improvements. 20% PAYROLL PROCESSING BACKUP AND SUPPORT Serve as backup and support the primary payroll processor. This includes acting as backup for following items listed in this section. Ensure and execute timely processing of university-wide monthly Payrolls for approximately 13,000 employees including faculty, staff, and students via Ellucian Banner. Initiate check and ACH payment transaction transmission and reporting to JPMorgan Chase bank. Monitor and balance pay disbursements and positive pay reporting through the JPMorgan Chase bank portal. Enter, balance, and calculate off-cycle payments. Coordinating with HR benefits and retirement as needed. Perform regularly scheduled off-cycle payment processes, provide related reporting, and transmit connected transactions to JPMorgan Chase bank. Perform problem-solving activities on payroll errors and/or system issues. Research and determine causative factors, formulate and/or recommend or request corrective actions. 10% PROCEDURE & SYSTEM REVIEW Assist in creating, editing, and updating training materials and documentation. Ensure unit procedures and policies are documented. Review and develop guidelines and procedures to reflect new or revised regulations, bargaining agreements, legal requirements, and related operations. Participate in process improvement and implementation activities including testing system upgrades, maintenance configurations, interfaces, and system patch functionality. Participate in Business Services projects and reviews and assist with and recommend continuous improvement and adoption of efficient practices and procedures. Assist in the creation of policies and procedures for performing, control, and review/audit of fiscal operation; develop or research manual or automated fiscal reporting/tracking systems; conduct special studies to research and/or justify fiscal requests/needs. 5% OTHER tasks AS ASSIGNED Provide inclusive and welcoming customer service to internal and external stakeholders. What We Require A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting practice*; OR a CPA or PA certificate and two years of accounting practice*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting practice*. *Accounting practice must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; expertise of governmental and fund accounting; applying PC spreadsheet, database, and word processing software. All courses must be from accredited colleges, universities, or private vocational schools. Transcripts must be submitted for all required and/or related courses. What You Will Need » Demonstrable commitment to foster an inclusive and collaborative environment for staff, customers, and campus community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » 2 years of practice in payroll, tax, accounting, or finance operations, or at a large organization, preferably with 2,000+ employees. » Banner (Ellucian) HRIS practice.. » Proficient in Excel, MS Word, Outlook; or equivalent. » Excellent organization and problem-solving expertise. » Strong written and verbal communication expertise, communicating concepts and procedures clearly and effectively to employees from diverse backgrounds. » practice in position that required accuracy and attention to detail. » practice working in an enterprise finance and human resources system. » practice working in a public agency or institution with multiple employee position and appointment types. » Demonstrable practice developing, preparing, and analyzing audits and reports. » practice querying a data warehouse, operational data store, or other data analysis systems. Working Conditions / Work Schedule Generally, M-F, 8am - 5pm. Busy office environment. Extended periods sitting at a workstation. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with manager and/or director approval, is eligible for a hybrid (on-site and remote work) work schedule, located out of Corvallis, OR. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $25.24 Max income $38.63 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/159007 Posting Detail Information Posting Number P04959CT Number of Vacancies 1 Anticipated Appointment Begin Date 10/15/2024 Anticipated Appointment End Date Posting Date 09/05/2024 Full Consideration Date Closing Date 09/29/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Morgan Hatch at morgan.hatch@oregonstate.edu or 541-737-0577 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Describe your computer practice and the type of documents generated for each of the following: a) spreadsheets; b) word processing; c) databases; d) document imaging systems. Indicate the specific software you used for each application. (Open Ended Question) » * Describe how you obtained your expertise of and practice with performing accounting functions. Include: a) fund/account and/or general ledger reconciliations; b)preparing and analyzing accounting spreadsheets; c) any payroll related accounting. (Open Ended Question) » * Describe your Excel practice as beginner, intermediate or advanced. How do you typically use Excel and what are the more advanced functions you typically use? (Open Ended Question) Documents Needed to ApplyRequired Documents» TranscriptsOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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