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Offer: Administrative Support Associate - Advanced:Rice UniversityJob description:Administrative Support Associate - AdvancedBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Advanced Position Number 945126 Vacancy Open to All Candidates Time-Limited No Department Homepage https://coastal.ecu.edu/coastalstudies Advertising Department DIVING SAFETY Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 3 - Advanced Working Title Administrative Support Associate- Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $48,857 Anticipated Hiring Range $37,000 - $43,327 income Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Department of Coastal Studies (DCS) (https://coastal.ecu.edu/coastalstudies/) was established in 2018. Primarily a research department, the DCS coordinates and enhances research communities across ECU's Greenville campuses, the Outer Banks campus, our partner Institutions, and with associates around the world. DCS provides ECU with a strong center and point of contact to expand its leadership abilities function in covering interdisciplinary coastal and marine issues. The Department of Coastal Studies includes faculty on the ECU-Greenville campus and the ECU-Outer Banks campus. These locations enable faculty to take advantage of the resources available on the main campus, as well as having cutting-edge laboratories, classrooms, and boating facilities directly on the Croatan Sound. Job tasks 25%: Communication (Oral and Written): Provide reports and input to help with budget development; report to Chair of the Department of Coastal Studies (DCS), Director of Diving and Water Safety (DWS), and Director of Integrated Coastal Sciences (ICS) budget balances and other financial information as requested; convey important university policy information to staff. Regular communication and collaboration with Business agent in DCS and Director of DWS. Point person to the public to obtain, clarify or provide general information regarding DWS, DCS, ICS and answer questions as appropriate - by telephone receptionist, contacting vendors, scheduling, and coordinating meeting and events. Support includes communication with faculty and maintaining electronic documents and records in an organized and secure manner. Position may serve as primary staff adjunct to a department or program manager. 25%: Information/Records Administration: Records, compiles, and summarizes data using established formats-compiles and organizes information from different sources to develop reports and data, including information on State and grant budgets. Understands general operations of the organization, to include staff and program responsibilities. Selects, understands, and fully applies features of a variety of software programs, machines or office equipment that will assist with position. Keeps records of space occupancy, manages key requests and maintains/updates records of key holders. 25%: Financial Management - Completes financial transactions, processes, and practices for assigned areas, including processing journal vouchers, budget transfer, and purchasing. Requires a general expertise of the organization's accounting and budget procedures. Assist in processing transactions connected with State operating budget and grant monies; assist in the procurement of supplies and equipment; assist with Institute fixed assets. Processing travel paperwork, making travel arrangements as requested, and assisting faculty and staff with ECU travel process software. Prepare reimbursements and monitor office expenditures. Able to enter orders in PORT; Pro Card purchases for DWS, DCS and ICS operations and faculty needs (Chrome River). Access to Banner Self Service for inquiries on budgets and Graduate adjunct employee information and annual GA contracts. expertise of and compliance with ECU purchasing guidelines; resolving purchasing problems as requested. Ensures orders are placed and required steps necessary are followed as requested. Organize and prepare monthly vessel rentals, vehicle mileage and gasoline usage charges for reimbursement. 25%: Planning and Organizing- Support includes communication with faculty and maintaining electronic documents and records in an organized and secure manner. Responsible for drafting departmental meeting minutes. Maintaining current graduate student funding information, a log of vessel reservations and expenses. Managing mail, surplus using PETS system, driver verification for faculty, staff, and students. Working with DWS Touchnet Marketplace U-Store (online storefront) and deposits in Banner 9. Assist with inquires as necessary. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation N/A Preferred practice, expertise, Training/Education expertise, expertise, and abilities gained through previous office assistance and program planning. practice which demonstrates the capability to work independently, handle and organize multiple tasks and prioritize work assignments with minimal supervision. Excellent customer service expertise practice. practice with university or state business processes and procedures are preferred. License or Certification required by the Department N/A Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 07/29/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 08/19/2024 Open Until Filled Yes Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/72937 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * How many years of Administrative support practice do you have? » 0-2 » 3-5 » 6-9 » 10 or more » * Will you now or in the future require visa sponsorship for employment? » Yes » No » * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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