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Offer: Admin Support Associate:University of North CarolinaJob description:Admin Support AssociateBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002264 NC income Grade Equivalency GN04 Classification Title Admin Support Associate - Journey Working Title Admin Support Associate income Range $36,121 - $50,438 Anticipate Hiring Range $36,121 - $41,000 FLSA Status Non Exempt Division Academic Affairs Department Col of Arts & Architecture (Col) Work Unit Theatre Work Schedule 8:00 am - 4:30 pm; Monday - Friday Primary Purpose of Position The Administrative Support Associate provides administrative support to Chair of the Department, 16 full time faculty members, and 5 part time faculty members. Serves as adjunct to Department Chair assisting with calendar, personnel reappointment and tenure paperwork, handles all aspects of faculty searches, from advertisement, letters, travel. Assists in new curriculum preparation, prepares student evaluation packets, student services, room scheduling and special projects, processes all travel authorizations and reimbursements for full time faculty, hiring and orienting to department, prepares offices for new personnel, tracking time sheets for student workers, and hiring and training student workers. Orders office furniture, business cards, keys, set up of telephones and computers. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school, or completion of its equivalency, and two years of office/clerical work practice; or an equivalent combination of training/practice. Essential Job tasks This position is characterized by the performance of a variety of administrative, secretarial, and office support tasks that are general to an academic unit and specific to a Theatre Department and theatre production. While the position doesn't require a background in theatre, Information technology requires a learned knowledge of the office and work unit policies and procedures and the capability to communicate information involving programs, functions, and services specific to theatre education and theatrical production, academic scheduling, and theatre research, including the following: Travel reimbursement policy and procedures Recording the schedule of classes Organizing catering for multiple annual events Recording and distributing agendas and minutes from departmental meetings in a timely manner Facilitating the employment process from job posting to completion Ordering scripts and applying for copyright permissions for theatrical productions Preparation of documents and reports Use of office technology, compiling records, organizing and maintaining files Facilitating communication between administration, faculty, and students Posting email and social media information to all stakeholders as needed Greeting//referring/ assisting visitors/clients/staff/others Mail distribution and photocopying The work often involves a public contact function to clarify or provide information regarding activities of the work unit. Position may serve as the primary staff adjunct to a department or program manager Other Work Responsibilities Departmental Preferred practice, expertise, Training/Education Desired qualifications include the capability to acquire programmatic knowledge; to manage and administer information of records; to understand basic office technology, including Microsoft Word, Excel, and Google shared documents; to engage in creative problem-solving; to demonstrate strong verbal/interpersonal expertise and written communication, as well as an capability to read and interpret budgets. Necessary Licenses or Certifications Work Location Robinson Hall Posting date 08/02/2024 Closing date 08/18/2024 Proposed Hire Date 09/02/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » Please describe your customer service expertise and your knowledge of "customer service." (Open Ended Question) » Do you have practice using Google Chrome and Microsoft Office (Word and Excel)? » No » Yes Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents Skills:
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