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Job Opportunity: Outdoor School Communications Coordinator:Oregon State UniversityJob description:Outdoor School Communications CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by September 23, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.When applying you will be required to attach the following electronic documents: 1) A resume/CV; 2) A cover letter indicating how your qualifications and practice have prepared you for this position; 3) Three samples of communication or marketing materials that the candidate created themselves or participated in the creation of. These can include links to specific websites/webpages, videos, or uploaded .pdf copies of flyers, brochures, or plans/reports. Please be prepare to speak in detail about these samples, if you are invited to an interview. (Upload as Other Document 1); and 4) A response to the following prompt, uploaded as Other Document 2: » Please explain how you have grown personally and professionally in your knowledge of equity and accessibility as Information technology relates to public communication. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with skills, education, and practice. For additional information Contact Us by: Rita Bauer, rita.bauer@oregonstate.edu, 541-737-4391 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Extension Service Admin (TEX) Position Title Specialist 2-Mktg & Outreach Job Title Outdoor School Communications Coordinator Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Division of Extension and Engagement's Extension Outdoor School program is seeking a Communications Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. Refer to the Working Conditions section of the posting for information on flexible work arrangements. The Outdoor School Communications Coordinator is a member of the Division of Extension and Engagement's (Division) Extension Service Outdoor School program and reports to the Operations Manager. This position supports the statewide Outdoor School program in the following areas: » Develop and implement the Outdoor School program communication plan. » Facilitate effective communication and data curation using the constituent relationship management (CRM) and digital communication platforms. » Develop and coordinate Outdoor School web content and serve as program's lead for web platform maintenance and administration. » Manage all Outdoor School digital communication, including social media, emails and e-newsletters and other outreach. The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's consciousness of and engagement with our organization, programs and resources. These activities will be considered for inclusion in the unit and program annual plan of work, impact statements and summary of accomplishments/achievements. Purpose of the Position The Communications Coordinator will plan, coordinate, direct and evaluate the communications and marketing program for the Outdoor School program. They provide overall statewide leadership abilities for the Outdoor School program by working with the Outdoor School team to develop and implement a written communication plan, and by planning and monitoring performance of the communication plan against the Outdoor School's program goals and objectives of building support for outdoor school and informing/educating outdoor school program participants. The Communications Coordinator will create (independently and with the help of the Outdoor School team and the outdoor school community) layout and content for the outdoor school website, digital communications and social media platforms, as well as promotional materials, informational/educational documents and other marketing tools. This individual is expected to possess familiarity with outdoor school and/or youth focused, place-located environmental education, as well as skills in communications, digital content management and project management. Specific work tasks will be determined in consultation with the program Director and Operations Manager. This work is done in alignment with university and division marketing and communication plans, governance and brand guidelines. This position is embedded in the Outdoor School program, which reaches close to 45,000 young people from over 500 schools annually. The position provides communication and marketing leadership abilities, strategy and tactical support for the program, operates as liaison and extended team member of the Division of Extension and Engagement's communications and marketing team, and collaborates with other programs and teams as needed. In addition, this individual helps ensure that Extension and Engagement educational, informational and promotional content and efforts serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with Civil Rights and Language/Visual Access regulations. About Extension Outdoor School: The Outdoor School Communications Coordinator contributes to the Outdoor School program's mission to guide and support equitable, culturally responsive, and interdisciplinary outdoor school programs for Oregon's youth. The Outdoor School program resides within the OSU Extension Service and advances the Extension Service's vision, mission, and goals through the statewide engagement of School Districts and Education Service Districts (ESDs) in outdoor school programming. The Outdoor School program helps Oregon's youth apply learning; develop leadership abilities, critical thinking, and social skills; and exposes them to the function of scientific inquiry and applied learning. The long-term goal of the Outdoor School program is to integrate placed-located programs into the Oregon school system that build upon youth's skills in hands-on science and their abilities to be effective stewards and leaders in their communities. Outdoor school is intended for all 5th or 6th graders in the state of Oregon. The Outdoor School program Coordinators work with school districts across the state or in their regions to maximize participation by providing support in the funding application and reporting process, promoting inclusive community engagement, and working with districts to implement creative, community-specific solutions to outdoor school participation barriers. The Outdoor School program website is: https://outdoorschool.oregonstate.edu/ . About the Division: The Division of Extension and Engagement (Division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership abilities of the Vice Provost for Extension and Engagement. To lgain more about our Division and its core units and initiatives, please visit our Division website : https://engagement.oregonstate.edu/. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with civil rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 70% - Statewide Outdoor School, Outreach and Marketing Program Administration and Support » Serve as a point of contact for all Outdoor School-related communication and marketing work. » Lead the Outdoor School's communications, marketing, constituent relationship management and digital engagement strategies with a focus on equity and accessibility. » Lead team communication planning meetings. » Plan and prioritize the program's communication and marketing efforts. » Lead the development and management of internal program communication processes and norms, including team email lists (for internal or external email updates) and Teams channels. » Align employee use of OSU and division brand guidelines, digital publishing standards, and digital contact management and data integrity practices as they relate to communications, marketing and engagement. » Align program communication with youth safety, risk management and other compliance issues. » Coordinate and/or manage student employees (using project management tools) to develop and/or administer changes to digital assets, which includes to: » maintain documentation for digital content usage. » determine visual needs of content and source, enter, upload, tag, and add quality images to new or existing content following brand, accessibility, and other requirements. » Consult, educate, train and work with appropriate Outdoor School, Extension Service and OSU parties and systems to ensure internal compliance, skill development and strategic approaches to communications and marketing. » Participate in and ensure access to training opportunities to build personal and team knowledge and skills in digital communications and engagement technologies. » Work with Outdoor School leadership abilities to ensure that Outdoor School program efforts are included in the unit's impact statements and summary of accomplishments/achievements. » Work with the Extension Digital Engagement Strategy Team and both Outdoor School and Extension Salesforce Developers to implement a CRM practice. » Collaborate with the Division's Communications and Technology directors, and their teams, on Outdoor School program plans for digital communications, marketing and engagement to ensure alignment of strategies and systems. » Provide leadership abilities on Outdoor School Diversity, Equity, and Inclusion efforts, in collaboration with the Outdoor School Outreach and Inclusion Coordinator. » Receive and reply to (or forward, as appropriate) queries from the general public, related to Outdoor School. Program Communications and Marketing Using practice with and knowledge of outdoor school and/or youth-serving environmental education programming, as well as skills in communications and marketing: » Develop, design and implement digital communication and marketing messages and strategies (as part of the Outdoor School Communications Plan) to bring consciousness of Outdoor School, as well as outdoor school-related resources, to our communities. » Develop, use and communicate appropriate use of branding and co-branding guidelines for program materials. » Develop marketing strategies and utilize appropriate print and digital tools to reach intended audience segments. » Provide appropriate messaging for the Outdoor School program, update as needed, and provide tools for program coordinators and staff to ensure the appropriate messaging is being used/delivered. » Develop and implement integrated/automated Marketing Cloud-located marketing campaigns for the Outdoor School program, in collaboration and coordination with the Outdoor School Coordinators. » Analyze and interpret digital reach and engagement metrics to tell the story of the program's accomplishments and opportunities in digital communication channels. » Create and continuously adapt an Outdoor School Communication Plan in response to the collected digital reach and engagement metrics. » Develop or co-develop new communication and marketing tools and templates ranging from short videos, promotional or program materials, newsletters, informational emails and talking points. » Provide leadership abilities by representing and speaking on behalf of the program at internal and external conferences, and by serving on local/national Extension committees. » Review annually, and update as needed, the use of University branding and logos for statewide Outdoor School resources (e.g., banners, badges, handouts, promotional materials, etc.). » Coordinate editing and design of and collaborate on writing for biennial and ad hoc Outdoor School program reports. » Use enterprise digital content and engagement tools to efficiently manage and coordinate one-off or auto-generated digital delivery of Outdoor School and outdoor school-related educational content, program information, and other related resources and trainings to Outdoor School audiences. » Follow OSU and division brand guidelines, digital publishing standards and digital contact management and data integrity practices for programmatic communications, marketing and engagement. » Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies significant to this position's tasks. 15% - OSU Extension Outdoor School Web Content Development and Maintenance » Serve as a point of contact to: » Communicate changes and new features to the Outdoor School team. » Evaluate and act, when applicable, on feedback from the Outdoor School team about requested improvements. » Ensure that web content is up to date, significant, and reaches target audiences. » Identify and prioritize needs related to Outdoor School website development and revisions. » supervise the drafting, peer review, publishing and maintenance of new content. » Plan, manage, and work with appropriate teams to achieve timely solutions to website functionality or maintenance issues. » Identify and develop custom solutions within the overall Outdoor School website structure. » Review, analyze and share web analytics and visitor feedback to inform decisions and improvements. » Develop integrated digital strategies, as appropriate, to promote new web content, and drive readership to the website. » Provide web and marketing strategy consultation by attending web team meetings, advising on best practices, and serving as a bridge between the Division's communications and marketing team and the Outdoor School program. » Serve as a reviewer of content as needed. 10% - Division Communications, Marketing and Digital Engagement Collaboration » Serve as creative and strategic resource on recurring and one-time cross-program and Division campaigns that intersect with Outdoor School audiences. » Participate on teams and communities of practice related to multimedia, social media and digital marketing to exchange best practices and improve alignment in strategy, content, process and tools. » Participate actively in the OSU communicators' network, including attending workshops and meetings held by University Relations and Marketing 5% - Other tasks as Assigned What You Will Need » Bachelor's degree in Communications, Business, Education, Environmental Science, or a related field with at least three (3) years' professional practice in communications and/or marketing; or a combination of professional practice and advanced education that demonstrates a comparable background. » Administrative, project management, and interpersonal skills that enhance and support the identities and cultural practices of colleagues and customers. » Strong writing and oral communication skills with demonstrated success in achieving comprehension by broad and diverse public audiences. » practice using modern data entry or business process software including, but not limited to, website content management software (CMS), customer relationship manager (CRM) software, social media publishing platforms, digital marketing tools, Microsoft Office, Google, and similar platforms. » Familiarity with types of marketing or communications that support or engage people who hold identities that have been historically underrepresented and underserved. » capability to lgain and adapt to using multiple forms of digital communication systems and other tools in a changing technological environment. » capability to apply practices for equity and accessibility as related to communications, marketing, digital platforms or data management. » capability to lead groups through the process of developing a comprehensive plan in service of supporting or improving a complex organizational requirement. » Demonstrated capability to work independently while being able to work as an integral member of a project team. » capability to collect and synthesize information, prioritize needs and requests, promote collaboration, and facilitate communication to deal with issues. » A commitment to collaborative and respectful learning and workplace environments that are safe, inclusive, and welcoming. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Knowledge of and practice with: » Salesforce and Marketing Cloud. » Social media management platforms (such as Sendible). » Digital media content platforms (such as Acrobat, InDesign, Illustrator, Canva, etc.) » Website content management systems (CMS) and website themes (such as Umbraco / uSkinned and/or Drupal). » Project management tools (such as Microsoft Planner, Asana, etc.). Familiarity with insurance and risk management, youth programming and safety, and other compliance and communication issues and their implications for communications and marketing work. practice with brand management, such as development of and/or use of brand standards. Demonstrable commitment to working with underrepresented/underserved learners or other audiences. Knowledge of: » outdoor or environmental education » outdoor school » equity, accessibility, and civil rights Demonstrated capability to lead a diverse group through the development of complex communications and marketing plans and practice in creating and implementing the communications and marketing plans. Demonstrated capability to cultivate practices for equity and accessibility as related to communications, marketing, digital platforms and/or data management. Demonstrated capability to analyze or interpret metrics around digital reach and engagement for the purpose of evaluating results, and which is used to inform the communication and marketing strategic choices. Life practice, education, or training that broadens capacity to impact underserved audiences. Working Conditions / Work Schedule Occasional work during non-standard hours (evening and/or weekend work) will be required as critical issues can arise, and attendance may be required at public or district related evening or weekend events. Occasional travel will be required to create/gather content or to attend professional development sessions. The primary work location for this position is the Outdoor School program office on OSU's campus in Corvallis, Oregon. However, flexible work may be established via an OSU Flexible Work Arrangement Agreement, with predetermined periodic reviews of on-going work for continuation of the agreement. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $70,900-$78,400 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/159208 Posting Detail Information Posting Number P08452UF Number of Vacancies 1 Anticipated Appointment Begin Date 10/16/2024 Anticipated Appointment End Date Posting Date 09/09/2024 Full Consideration Date 09/23/2024 Closing Date 10/07/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by September 23, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; 2) A cover letter indicating how your qualifications and practice have prepared you for this position; 3) Three samples of communication or marketing materials that the candidate created themselves or participated in the creation of. These can include links to specific websites/webpages, videos, or uploaded .pdf copies of flyers, brochures, or plans/reports. Please be prepare to speak in detail about these samples, if you are invited to an interview. (Upload as Other Document 1); and 4) A response to the following prompt, uploaded as Other Document 2: » Please explain how you have grown personally and professionally in your knowledge of equity and accessibility as Information technology relates to public communication. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with skills, education, and practice. For additional information Contact Us by: Rita Bauer, rita.bauer@oregonstate.edu, 541-737-4391 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover Letter » Other Document 1 (see Special Instructions) » Other Document 2 (see Special Instructions)Optional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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