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Offer: Administrative Support Associate - Journey:Rice UniversityJob description:Administrative Support Associate - JourneyBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of knowledge, skills, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Journey Position Number 937022 Vacancy Open to All Candidates Time-Limited No Department Homepage URL Advertising Department ANTHROPOLOGY, DEPT OF Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 2 - Journey Working Title Administrative Support Associate - Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $43,168 Anticipated Hiring Range $33,540 - $35,824 income Grade Equivalency GN04 Work Schedule Monday-Friday Work Hours 8:00 a.m. - 5:00 p.m. Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview East Carolina University enrolls around 28,000 students, with over 5,500 pursuing graduate or professional degrees and is a Doctoral/Research-Intensive University with a large health sciences component including the Brody School of Medicine (https://medicine.ecu.edu/) and the School of Dental Medicine ( https://dental.ecu.edu/ ). ECU is a member of the 17-campus University of North Carolina System and is located in Greenville, NC (pop. 95,000) and is the lead institution in the multi-institutional Coastal Studies Institute ( https://www.coastalstudiesinstitute.org ). Greenville is a vibrant, growing, and diverse community that lies 80 miles east of Raleigh and a short distance to the Atlantic coast with an affordable cost of living. Information technology offers a college-town atmosphere, a temperate climate, and a vibrant Uptown district with restaurants, breweries, and shopping. Greenville hosts a variety of festivals all over the year and offers numerous recreational opportunities, including access to the Tar River, more than nine miles of greenways, nearly 30 parks and recreational facilities, and a growing arts scene. ( https://www.greenvillenc.gov/ ) The Thomas Harriot College of Arts and Sciences ( https://thcas.ecu.edu/ ) is home to 16 academic departments, a number of research centers including the Center for Survey Research ( https://surveyresearch.ecu.edu/ ), Geographic Information Science Center ( https://geography.ecu.edu/gis-science-center/ ), and the Water Resources Center ( https://water.ecu.edu/ ), as well as over twenty inter- and multi-disciplinary programs ( https://thcas.ecu.edu/undergraduate-programs/ ) including Coastal and Marine Studies ( http://coas.ecu.edu ), African and African American Studies ( https://aaas.ecu.edu ), and Environmental Studies ( https://environmentalstudies.ecu.edu/ ). The College is committed to enriching the lives of students, faculty, and staff by providing a diverse academic community where the exchange of ideas, knowledge and perspectives is an active part of living and learning. The Department of Anthropology ( https://anthropology.ecu.edu/ ), which counts around 100 majors and 20 graduate students, offers both a BA and MA in Anthropology, a Minor in Medical Anthropology, and several certificates at the undergraduate level including Global Cross-Cultural Competency, Forensic Anthropology, and Cultural Resources Management. The department offers a holistic approach to culture, adaptation, and health to promote a better knowledge of human diversity, both past and present. The department's faculty cover a wide spectrum of specialization, broadly representative of Anthropology's four-field approach to the study of the human condition. These include gender studies, medical anthropology, social-ecological systems, ethnoarchaeology, historical archaeology, primate behavior, and human evolution. Shared across all faculty is an applied research focus and engagement in locally significant research: from Black heritage studies to environmental justice to economic and health inequalities. Faculty engage in myriad research, teaching, and other activities with colleagues in other units and schools such as the Departments of History, Geological Sciences, Sociology, and Biology, as well as the Brody School of Medicine, and contribute skills to a number of inter- and multi-disciplinary programs. The Department of Anthropology, like the discipline itself, recognizes that diversity and respect for human differences within the academy is a key source of intellectual vitality and innovative spirit, and encourages genuine respect for individual backgrounds, lifestyles, practices, perspectives, and opinions. Job tasks Office/Clerical: The position is to provide administrative support for the chair, faculty, staff (serving as back up for lead when out or on leave), and students of the department. The person in this position will serve as a coordinator of student workers in the office, managing the student workers all over their employment, starting with the hiring process and extending through the end of their employment. This position is also responsible for processing internal forms (manual payment forms for non-ECU personnel reimbursements; grad student contracts, EPAFs, and I-9 verifications; federal student worker hiring forms; assisting with temporary hiring contracts; processing interdepartmental charges; submitting 1Card access requests for faculty, staff, and students), and initiating purchase requisitions including handling any accompanying paperwork. The person in this position will work with program coordinators to pull student data for incoming freshmen, department majors, graduate students, and alumni as needed. This can come from BiC reports, IPAR databases, Alumni office, etc. Other tasks that may be assigned. Customer Service/External Relations: The position serves as receptionist and point of contact for faculty, other staff, students, alumni, vendors, other departments, state agencies, and the public. Primary point of contact in department for callers, visitors, faculty, staff and students. Communicates information in person and on the telephone timely, accurately and professionally. Directs callers and visitors to the appropriate person to meet their needs and responds to email requests for departmental information. Handles all shipping and receiving and posts and distribute mail. Acts as back-up office manager. Maintains department websites and social media, sends out communications to students, and also serves as electronic contact point for department ?contact us? pages. Maintains knowledge of how the department operates, it's programs, any collaborations the department has with other campus entities, and is the first point of service for the department. Record Keeping/Data Entry: Maintains office supply inventory, academic files for students, vehicle and equipment check out system, and data entry (entering classes, updating undergraduate students Degree Works information, assisting undergraduate and graduate students with registration). Software/Technological Special Skills: The position requires knowledge of Microsoft Word. Excel, Access, and Outlook. Knowledge of other ECU systems such as Banner9, ECU Bic, E-Print, 25Live, People Admin, Kronos (serving as back-up for lead to approve time), Wordpress, and PiratePort including Banner Self-Service, Finance Self Service, PORT, and ChromeRiver (enters travel pre-approvals for faculty, staff, and students; reconciles travel post-trip for faculty, staff, and students; reconciles faculty ProCard statements; reconciles own procard statement). This position processes travel for the department. This position also is a back-up for monitoring budgets. These same tasks may be assigned up to twenty percent (20%) of the time to be performed for other academic units in the College to help train new, similarly positioned employees or to satisfy temporarily unmet needs. Women and Minorities are encouraged to apply. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, Skills, Training/Education Familiarity with ECU specific software, including the following: Banner, PORT, Xtender, Wordpress, and ECU BIC. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of knowledge, skills, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 05/13/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/28/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/71233 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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