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Offer: Executive Support Specialist 1:Oregon State UniversityJob description:Executive Support Specialist 1Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications.Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Leann Eagles-Smith, leann.eagles-smith@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Integrative Biology (SZO) Classification Title Executive Support Specialist 1 Job Title Executive Support Specialist 1 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Executive Support Specialist 1 position for the Department of Integrative Biology at Oregon State University (OSU). This position is a full-time Executive Support Specialist 1 position for Dr. Lubchenco and Dr. Menge, and occasionally for the LubMenge Lab program within the Department of Integrative Biology at Oregon State University (OSU). The Executive Support Specialist works under the direct supervision of the Administrative Manager and provides lead work and support for Drs. Jane Lubchenco, Bruce Menge, and the Administrative Manager. This position also includes general support to the LubMenge program team in performing various administrative tasks. This position works closely with the Arts and Sciences Business Center and the Department of Integrative Biology to ensure proper fiscal and budget processes. The person in this position must keep current with university policies and procedures in providing support to Dr. Jane Lubchenco and Dr. Bruce Menge regarding current projects, research, and travel needs. This position also supports overall LubMenge Lab team members with similar tasks. Dr. Lubchenco's commitments include substantial national and international travel which can be complex and will sometimes fluctuate. Due to the nature of this work, there may be unavoidable changes to travel logistics before and during travel dates. This position requires the capability to adapt quickly and make changes swiftly, accurately, and professionally, with complete follow-through to get Dr. Lubchenco up to date information in a timely manner. The Department of Integrative Biology receives support for its academic program from the College of Science. In addition to the faculty's activities in research and service, Information technology has teaching responsibilities in nearly every undergraduate major at OSU. The department has developed an internationally recognized graduate program in ecology and marine, evolutionary, and conservation biology with faculty working in these areas at the level of the cell, organism, and community. The College of Science provides a core instructional function at OSU, supporting the ideals of learning, discovery, and engagement that are the foundation of a land-grant university. The College embraces instruction and research, in disciplines ranging from the physical, mathematical, statistical sciences to the life sciences that are located in unbiased inquiry and a dedication to discovery and innovation. The College of Science is committed to partnering with industry and public agencies to address some of the most compelling challenges of today and tomorrow. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 60% Coordinate travel, meetings, and conferences 20% General Office tasks 15% Fiscal and Budgetary tasks 5% Additional tasks as needed and assigned by manager What We Require Three years of clerical/secretarial practice which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial practice. No substitution will be made for the one year at the full performance level. What You Will Need » Demonstrable travel arrangement practice. » practice in accounts payable/receivable, general accounting, budget, and office administration. » High level of organization and the capability to maintain confidentiality and exercise good judgment when interacting with a wide variety of people. » Attention to detail, and capability to work independently and prioritize multiple projects and tasks. » Proficiency in the use of Microsoft Word, Excel, Outlook, PowerPoint, and data management systems. » Strong written and oral communication expertise. » A demonstrable commitment to promoting and enhancing diversity in a professional or educational setting. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months What We Would Like You to Have » practice in Ellucian Banner, Financial Information System, CORE, Concur Travel and Expense, DocuSign, or other Oregon State University reporting functions a plus. » 1-3 years' practice in travel arrangements, domestic and international. Working Conditions / Work Schedule Generally, M-F, 8am - 5pm in an office environment on the Corvallis campus. Extended periods sitting or standing at a workstation. Due to the travel component, may infrequently involve the need to work a few hours outside of the normal business day. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $18.57 Max income $27.69 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/11048 Posting Detail Information Posting Number P05022CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/02/2024 Anticipated Appointment End Date Posting Date 10/25/2024 Full Consideration Date Closing Date 11/15/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Leann Eagles-Smith, leann.eagles-smith@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please describe your practice planning and coordinating international and domestic travel. (Open Ended Question) » * Please describe your practice in expense and reimbursement processing. (Open Ended Question) » * Please describe systems and software you have used in performing office administration and accounting tasks. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» Cover Letter » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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