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Offer: Fiscal Coordinator I:Oregon State UniversityJob description:Fiscal Coordinator IBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Heather.Toro@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed. Any required license and/or certification may be uploaded as License or Certification 1 (or 2, 3, 4 as needed). The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application. Position DetailsPosition InformationDepartment VP for Research (RIP) Classification Title Fiscal Coordinator 1 Job Title Fiscal Coordinator I Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one full-time Fiscal Coordinator I position for the Office for Sponsored Research and Award Administration at Oregon State University (OSU). The Office for Sponsored Research and Award Administration (OSRAA) resides within the Division of Research and Innovation. Its mission is to provide research administration leadership abilities for all colleges, units, and research centers, achieved through full sponsored project lifecycle support for proposal submission, award negotiation and acceptance, research costing and analysis, award management, financial management and the closeout of awards that support the research goals of Oregon State University's strategic plan: Prosperity Widely Shared . The Fiscal Coordinator I is responsible for financial management related to a portfolio of externally-funded sponsored projects. This position may provide OSU stakeholders, such as faculty, business centers, and college/administrative/other units with guidance on financial, administrative, and fiscal policy issues arising during the set-up, administration, and closeout of sponsored projects. This position reports to the Managing Grant and Contract Coordinator and works closely with personnel across all teams in OSRAA, other Research Office units such as the Office of Research Integrity and OSU Advantage, and other campus personnel involved in post-award management within business centers, colleges, centers, and departments. Regular interactions are required with researchers, university administration and external agency officials. In addition, the incumbent is expected to provide excellent customer service and assistance to OSU's faculty with a positive, partnership focused approach. To be prosperous in this function the incumbent must: » Ensure high standards of accuracy and precision and be highly organized. » Be articulate with excellent verbal and written communication expertise. » Be results oriented, with demonstrated capability to problem solve. » Have the capability to build and maintain collaborative relationships across a wide stakeholder group. » Have the capability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities. » Comply with the systems and standards when dealing with internal and external customers. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities Central to all position responsibilities is the capacity to anticipate and communicate developing problems and recommend timely solutions that offer minimum disruption to project progress. The incumbent must work closely with others to facilitate timely and accurate financial reporting, draw-down of funds, submission of deadline-driven deliverables, resolution of sensitive or complex policy, financial and administrative issues; while maintaining and practicing mindfulness around diversity, equity, and inclusion. Responsibilities include: 70% INVOICING AND FINANCIAL REPORT PREPARATION AND SUBMISSION » Review grant and contract language and agency guidelines to confirm reporting and billing requirements are correctly identified in OSRAA billing sheets and other monitoring records » Evaluate requirements of each award to ensure cost-share, program income, property, patent/invention, and any other reporting requirements are met for a diverse portfolio of grants and contracts » Prepare required invoices, vouchers, and financial reports for specified funds on a monthly / quarterly billing schedule, as required, using information from Banner Financial Information System (FIS), AWA, and JasperSoft » Prepare financial reports, invoices, and other required deliverables to meet the requirements of grant and contract terms and conditions. This includes ensuring that submitted reports and invoices follow sponsor agency, state and/or federal format and documentation requirements. Engage the PI and other OSU staff when they need to provide information and/or documents as part of the sponsor's reporting requirements. Maintain detailed records, reconciliations, and other documentation for appropriate audit trail » Record appropriate documentation in official grant file (OnBase) for transactions, submitted invoices and reports, and other significant communications. » Analyze grant/contract expenditures for validity and allowcapability in relationship to the award and approved budget. Engage principal investigators and other OSU staff to obtain information and determine allowcapability of costs. Advise business center, principal investigator or other staff regarding needed corrections and cost allocation. Ensure expenditure compliance over the duration of the award period. » Work closely with principal investigators and other staff to facilitate timely and accurate financial reporting, draw-down of funds, project closeout and other deadline-driven deliverables. » Monitor and track that revenue and expense transactions are correctly and appropriately posted. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. » Communicate guidance and recommendations to principal investigators and business center staff to prevent out of balance or compliance situations in project budgets and/or accounting. 20% AWARD MANAGEMENT AND CLOSEOUT » Coordinate with Principal Investigators, business centers, other OSU staff, and sponsoring agencies on matters of financial award administration. » Monitor shared OSRAA email boxes as assigned and distribute emails to appropriate lifecycle teams. » Manage and provide timely responses to phone calls and emails, including correspondence in the shared team email box. » Collaborate with OSRAA colleagues to secure sponsor approval for changes to project financial plans. » Review cash balances and status of receivables in Banner FIS to verify invoicing is complete and revenue has been received. » Verify all closing reports, including technical reports, are completed and submitted. » Close indexes, funds, and grants in Banner FIS when all tasks have been completed. » Record appropriate documentation in grant file (OnBase) for transactions, submitted invoices and reports, and other significant communications. 10% SUPPORT OF SPECIAL PROJECTS AS ASSIGNED » This position will be engaged with special projects including, but not limited to: participation in sponsor, agency, or other program audits; evaluation and analysis of fiscal processes for improvement; fiscal year end closing activities related to grants and contracts. » Understand business processes in the support of the everyday management of sponsored projects and identify where process improvements are needed. What We Require A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting practice*; OR a CPA or PA certificate and two years of accounting practice*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting practice*. *Accounting practice must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; expertise of governmental and fund accounting; applying PC spreadsheet, database, and word processing software. All courses must be from accredited colleges, universities, or private vocational schools. Transcripts must be submitted for all required and/or related courses. What You Will Need » Willing and able to work in a professional manner to embrace and promote diversity. » Demonstrated capability to communicate effectively, both verbally and in writing to audiences with diverse backgrounds and different communication styles. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Strong analytical expertise » Strong written and oral communication expertise. » capability to manage multiple projects/activities, problem solve, and make effective decisions. » capability to work independently and in a team environment. » Banner/JasperSoft/Data Warehouse practice. Working Conditions / Work Schedule This position, with manager and/or director approval, is open to telecommuting and remote work utilizing online team collaboration tools. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $25.24 Max income $38.63 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/161324 Posting Detail Information Posting Number P05026CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/15/2024 Anticipated Appointment End Date Posting Date 10/30/2024 Full Consideration Date Closing Date 11/13/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Heather.Toro@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed. Any required license and/or certification may be uploaded as License or Certification 1 (or 2, 3, 4 as needed). The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Describe how your background and practices have prepared you to succeed in a significantly diverse environment like OSU. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» Transcripts » License or Certification - 1 » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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