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adjunct Director - Premium Seating Operations & Special Events:Rice UniversityJob description:adjunct Director - Premium Seating Operations & Special EventsBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title adjunct Director - Premium Seating Operations & Special Events Position Number 400461 Vacancy Open to All Candidates Time-Limited No Department Homepage https://ecupirates.com/ Advertising Department PIRATE CLUB Division Athletics Classification Title 10300 University Program Assoc Competency Level 2 - Journey Working Title adjunct Director - Premium Seating Operations & Special Events Number of Vacancies 1 Full Time Equivalent (FTE) 1.000 Full Time or Part Time Full Time Recruitment Range $35,589 - $55,986 Anticipated Hiring Range $40,000 - $44,000 income Grade Equivalency GN07 Work Schedule M-F, weekends as needed Work Hours 8-5pm, weekends as needed Position Location (City) Greenville Job Category Staff - Professional Organizational Unit Overview The Primary Purpose of the Pirate Club or ECU Educational Foundation is to serve East Carolina University and its student-athletes as the friend raising and fundraising organization for East Carolina University's Division I Athletics Program, representing the highest principals of honesty and integrity. By conducting annual fund, endowment and capital campaigns in support of student-athlete scholarships, athletic facility enhancements and other programmatic needs the Pirate Club seeks to bring positive recognition to East Carolina University and the region Information technology serves. Job tasks Facility Management: • supervise game day hospitality in all Pirate Club premium areas for all football, men's basketball, and baseball home games. • Manage premium seating area access, crowd control, first-aid needs, and facility services. • Evaluate admission procedures and general hospitality functions of all greeters, team members, security personnel, etc. and manage all access points related to premium areas. • Create, update and maintain an emergency operations procedures manual for all premium areas on game days. • Create pre-season, in-season, and post-season facility maintenance and cleaning reports and ensure all issues are resolved. • Manage hospitality events held in Minges Coliseum, the Murphy Center, Williams Clark Club, and all over TowneBank Tower on home football game days. Including oversight of guest access, food and beverage services, temporary hospitality game day staff and guest communication prior to the event. • Perform weekly walkthroughs of TowneBank Tower to ensure the facility is well upkept and fully operational. Meet with facility and housekeeping staff as needed to resolve issues. • supervise the setup and breakdown of all premium areas on home football and men's basketball game days, including all indoor and outdoor hospitality space setups. Donor Communication: • Create, update and maintain the Policy and Services Manuals for all premium areas. • Assist with the creation of all menu portfolios for premium areas. • Prepare, package and deliver season tickets, parking passes and other essential credentials and information for premium seating areas. • Assist with creation, distribution and compilation of results from in- and post-season premium hospitality surveys. • Build quality relationships with internal constituents, University staff, students, business vendors and all donors and other athletics stakeholders. Temporary/Student Employee Management: • Recruit 50+ temporary/student workers for all home football and men's basketball game days. • Assist the HR department in moving all potential temporary and student employees through the ECU hiring process. • Create training materials and train all temporary employees to provide premium services in all premium areas on home football, men's basketball, and baseball game days. • Manage a home football game day staff of 50+ temporary/student workers. • Manage a home men's basketball game day staff of 5+ temporary/student workers. Contracts, Invoice and Budget Management: • Assist in the preparation of operational information for any Requests For Proposals related to premium seating areas. • Review all catering company invoices for accuracy and resolve any discrepancies. • Process and submit all vendor or client invoices for payment to business office. • Create, send and track all invoices to donors for services rendered on game day. • Track and work within the premium seating operating budget. • Create and update yearly expense reports broken down by sport season. Vendor Oversight & Communication: • Oversight of the catering companies including, menu development, food presentation, service, pricing, and cost control. • Develop and manage a checklist of tasks for housekeeping to follow both pre-game, in-game, and post-game in all premium seating areas. • Serve as the main point of contact for facilities, catering, housekeeping, maintenance, hospitality staff and donors on home football, men's basketball and baseball game days in premium areas. Pirate Club Office Assistance: • Assist with day-to-day Pirate Club activities. • Answer the phone and take gift orders, in a courteous, informative, and positive way. • Assist with the oversight of rental events held within TowneBank Tower. • Assist with the planning, staffing and execution of multiple Pirate Club annual events. • Perform other tasks as assigned. Minimum Education/practice Bachelor's degree; or equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation N/A Preferred practice, expertise, Training/Education License or Certification required by the Department N/A Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 06/14/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 06/25/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/71909 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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