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Job Opportunity: Administrative Support Associate - Advanced:Rice UniversityJob description:Administrative Support Associate - AdvancedBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Advanced Position Number 936601 Vacancy Open to All Candidates Time-Limited No Department Homepage https://geography.ecu.edu/ Advertising Department GEOGRAPHY, DEPT OF Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 3 - Advanced Working Title Administrative Support Associate- Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540-$48,857 Anticipated Hiring Range $33,540-$41,243 income Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Department of Geography, Planning and Environment is an academic unit within the Thomas Harriot College of Arts & Sciences. The primary mission of the department is to support the strategic priorities of the University and College through the provision of distinctive and integrative programs of instruction, research, and service. The department has 12 full-time faculty members and offers undergraduate and graduate programs in the areas of community and regional planning, geography, geographic information science, and atmospheric science. Department faculty are active researchers and are involved in prosperous grant-funded projects and collaborations with other units at ECU. The department has committed to supporting a vibrant learning environment and an atmosphere of teamwork and respect. Job tasks The primary purpose of the position is to provide lead administrative and organizational support to the unit administrator and department faculty in support of the unit's teaching, research and service activities. Specific tasks are wide-ranging and varied, and success in the position requires exceptional interpersonal and organizational expertise and an capability to interact effectively with a wide array of stakeholders including faculty, staff, students, university personnel and the general public. The position requires expertise of department and university policies and a high level of proficiency with budget processes and technology systems. Specific tasks connected with the position include the following: • Serves as the department's budget manager, including purchases of equipment and supplies and oversight of spending and fund balances in state operating, foundation, and external grant accounts. • Works with the unit administrator and personnel committee to hold searches to fill EHRA and SHRA vacancies and prepares paperwork for new temporary and permanent faculty and staff hires. • Administers faculty research grants, including budgeting, effort reporting and student employment. • Handles submissions for faculty and student travel and prepares and processes travel permissions and reimbursements. • Supervises the activities of, and prepares evaluations for, two SHRA staff members. • Serves as liaison for the department to other units on campus, and as initial point of contact and troubleshooter-in person, by phone or via e-mail-for inquiries and concerns from diverse internal and external constituencies. • Other tasks as required to manage the department office and assist the unit administrator in support of the Department's teaching, research and service mission. Effectively carrying out these tasks requires flexibility, attention to detail, self-direction, and an capability to prosperously engage with people from a wide variety of backgrounds. The Department is committed to diversity and to cultivating a collegial and respectful working environment. Women and minorities are encouraged to apply. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education Administrative Office Support practice including familiarity with budget and personnel processes and grant support. practice with processes/systems common in higher education or in a comparable setting. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 07/25/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 08/06/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/72770 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Will you now or in the future require visa sponsorship for employment? » Yes » No » * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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