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Offer: Administrative Specialist:Lamar UniversityJob description:Administrative Specialist
Posting DetailsPosition InformationPosting Number: 20112937 Position Title: Administrative Specialist FTE: 1.0 Employment type: Staff Department: Office of International Education and Services Position Summary Information Job Summary/Basic Function: About this function This position reports to the Executive Director of OIES and works closely with OIES team members and international students and scholars. The Administrative Specialist exercises broadly delegated authority in the administration of the department with regards to purchasing, accounting, payroll, office management, and other administrative activities. Responsibilities require considerable energy, initiative, judgment, relicapability, confidentiality, cultural sensitivity, organization, and expertise of department and University policies. Excellent customer service and collaboration skills are essential for success in this position. What You'll Do - Position tasks : » Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures; reviews and verifies the accuracy and consistency of information, data, records, invoices, and other assignment-related transactions in conformity with established procedures and guidelines. Enters data to Banner, adds and removes holds. In collaboration with the Student Health Center and Academic Health Plans, enrolls international students in health insurance plan. » Prepares and maintains routine and non-routine correspondence, reports, documents, records, and files according to specific work direction, established standards, and procedures; monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions using Cardinal Purch. » Contacts vendors for purchase and delivery information; monitors requisition information and related expenses, reviews and reconciles invoices, monitors and tracks expenses, and may assist with the development of budget-related materials and proposals adhering to applicable policies and procedures. » Manages director's calendar, meetings, takes and records meeting minutes, manages team calendar. » Performs other tasks as per office needs. Key Competencies: » Excellent customer service and collaboration skills » Strong initiative and judgment » High level of relicapability and confidentiality » Cultural sensitivity and adaptcapability » expertise of department and University policies Physical Requirements: » Able to lift 25 pounds and be able to execute a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Job Conditions: » Standard office environment with occasional off-site events Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependent. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Bachelor's degree or two years of college coursework related to job functions, or combination of education and practice in related field (2 years of practice = 1 year of formal education). » Two years of clerical, administrative office support or related practice. » Strong organizational skills that reflect the capability to execute and prioritize multiple tasks seamlessly with excellent attention to detail. » Computer literacy including keyboarding capability and proficiency with word processing, Excel spreadsheets, and presentation software. » practice with event planning. » capability to develop expertise of, respect for, and skills to engage with those of other cultures or backgrounds. EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » practice in a higher education setting. » Familiarity with Banner and Cardinal Purch systems. » practice working with international students or in an international office. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $29,759 - $38,687 Work Employment Type: Application Information Posting Date: 07/10/2024 Close Date: 10/10/2024 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have a Bachelor's degree or two years of college coursework related to job functions, or combination of education and practice in related field (2 years of practice = 1 year of formal education)? » YES » NO » * Do you have Two years of clerical, administrative office support or related practice? » YES » NO » * Do you have strong organizational skills that reflect the capability to execute and prioritize multiple tasks seamlessly with excellent attention to detail? » YES » NO » * Do you have computer literacy expertise including keyboarding capability and proficiency with word processing, Excel spreadsheets, and presentation software. » YES » NO » * Do you have practice with event planning? » YES » NO » * Do you have the capability to develop expertise of, respect for, and skills to engage with those of other cultures or backgrounds? » YES » NO Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Miscellaneous Skills:
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