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Executive adjunct:University of North CarolinaJob description:Executive adjunctBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsPositions are advertised for a minimum of (14) calendar days. After (14) calendar days, this posting may close prior to the stated close date or be extended to increase the candidate pool. »Please note this will affect the proposed hire date. The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000477 NC income Grade Equivalency GN10 Classification Title Executive adjunct - Journey Working Title Executive adjunct income Range $51,498 - $64,373 Anticipate Hiring Range $51,498 - $58,000 FLSA Status Non Exempt Division Business Affairs Department Human Resources (Adm) Work Unit Human Resources AVC Work Schedule 8:00 am - 5:00 pm; Monday - Friday A Hybrid Teleworking schedule of 2 days is available once onboarded into this function. Primary Purpose of Position This position serves as executive adjunct to the Associate VC for HR. tasks include scheduling the AVC's time, travel planning, preparation and review of correspondence sent out under the AVC's signature, researching select subjects, preparation of reports, maintenance of files and providing administrative support to a variety of committees which the AVC is a member of, including search committees chaired by the AVC. This position has responsibility for the departmental budget, inventory of all HR equipment and keys, website oversight in coordination with unit level subject matter experts, facilitation of the Dual Career Couples employment Assistance Program (DCCEAP), and coordination of HR renovation projects. This position also serves as the departmental space planning coordinator, social committee coordinator, building liaison, and assist with on and off-boarding of Human Resources Team members. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school and three years of progressively responsible administrative/office management practice; or graduation of a two-year secretarial science or business administration program and one year of practice as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and practice. University Preferred Appropriate qualifications: Graduation from high school and demonstrated expertise, expertise and abilities gained through five years of progressively responsible administrative/office management practice; or graduation of a two-year secretarial science or business administration program and three years of practice as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management practice; or an equivalent combination of training and practice. Essential Job tasks » Administers the Dual Career Couples Programs. » Schedule events requested by the AVC. » Responsible for general and non-general fund account maintenance. » Maintain budget records in spreadsheets to reconcile financial data; identify variances and develop corrective actions in order to balance internal accounting records against Banner. » Use Banner Finance information for tracking expenditures from HR accounts, submitting requisitions, checking status of purchase orders, tracking payment of check requests, vendor history inquiry. » Obtain receipts, reconcile expenses in Banner Finance. » Sets departmental standard for written communication requiring the AVCs signature. » Draft letters to go out under the AVC's signature. » Compose and disseminate email correspondence, write articles or announcements for campus newsletter. » Serves as a resource for others on issues and protocol. » Takes meeting minutes and summarize discussion for distribution to members or non participants. » Responsible for HR Org Chart updates. » Use desktop publishing to create flyers, posters and table tents. » Maintains key inventory and all pilferable equipment inventory and supplies inventory. » Coordinates surplus of all AV equipment, furniture, and miscellaneous office equipment. » Negotiates with vendors. Other Work Responsibilities » Other related tasks as assigned or desired. Departmental Preferred practice, expertise, Training/Education » Bachelor's degree preferred. » 3-5 years practice as an Executive adjunct or similar administrative function supporting at the director level or above. » practice superviseing budgets and expenses desired. » practice developing internal processes and procedures. » practice working in a confidential and discretionary environment and in handling sensitive information. » Intermediate to advance level proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint); current practice using V-look up and pivot tables. » Superior communication expertise, (verbal, nonverbal, and written) with a high level of attention to detail and professionalism. » Flexible and adaptive personality capable of responding to changing priorities and circumstances, with a proactive and solution-focused approach to problem-solving and accountable behaviors. » Highly resourceful with demonstrated capability to work independently with minimal supervision. » Strong organizational expertise with demonstrated capability to execute and prioritize multiple tasks, manage competing demands, and meet deadlines in a fast-paced environment. » capability to work collaboratively within a team-oriented environment, team player. Necessary Licenses or Certifications Work Location King Posting date 03/27/2024 Closing date 04/25/2024 Proposed Hire Date 05/06/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits Positions are advertised for a minimum of (14) calendar days. After (14) calendar days, this posting may close prior to the stated close date or be extended to increase the candidate pool. »Please note this will affect the proposed hire date. The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Describe your practice levels using the Excel pivot tables and VLOOKUP. Be specific for each.(Beginner, Intermediate or Advanced). (Open Ended Question) » * When is the last time you used the VLOOKUP function? (month and year) (Open Ended Question) » * When is the last time you used Excel pivot tables?(month and year) (Open Ended Question) » * How many years of practice do you have serving in an administrative support function that includes Executive Administrative tasks? » 1-3 years » 3-5 years » 5-10 years » 10+ years » * Describe your philosophy on customer service in 1 - 4 sentences? (Open Ended Question) » * Do you have professional practice managing and reconciling budgets? If so, please explain your practice. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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