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Offer: Office Specialist 2:Oregon State UniversityJob description:Office Specialist 2Bookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e., Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.Equivalent years of practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section, and note length of time average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Laura Corder at Laura.Corder@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Ext Douglas County Offc (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Roseburg Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time, Office Specialist 2 position for the Division of Extension and Engagement and the Extension Douglas County Office at Oregon State University (OSU). This position is located in Roseburg, Oregon with the work schedule consisting of 40 hours per week, Mon - Fri (flexible Saturday schedule during Fair). Three office positions provide administrative support to nine educators and are customer-focused service. This Office Specialist 2 (OS2) position is at the Oregon State University Extension Service Douglas County Office in Roseburg, Oregon. The OSU Extension Service engages the people of Oregon with research-located knowledge and education that strengthen communities and economies, sustain natural resources, and promote healthy families and individuals. Purpose of this Position As a team member, this OS2 provides administrative, marketing, and technical support for the OSU Extension Douglas County office as assigned. The Office Specialist 2 must know all facets of the OSU Extension Douglas County Office and is expected to independently organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs. In addition, this OS2 should have general knowledge of database management, web-located software programs such as Canva, GoTo, CRM, interactive internet portals, and web contents maintenance software and be proficient with computer software such as or similar to Microsoft Office Suite. About the division: The Division of Extension and Engagement (Division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership abilities of the Vice Provost for Extension and Engagement. To lgain more about our Division and its core units and initiatives, please visit our Division website : https://engagement.oregonstate.edu/ . The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's consciousness of and engagement with our organization, programs and resources. Commitment to inclusive excellence: Oregon State University is committed to a culture of belonging and collaboration. We envision collaborative and respectful environments that safe, inclusive, and welcoming. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. OSU Division of Extension and Engagement's Diversity, Equity, and Inclusion Unit https://extension.oregonstate.edu/about/diversity-equity-inclusion OSU Mission Statement https://leadership abilities.oregonstate.edu/trustees/about-board/oregon-state-university-miss ion-statement Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities This office specialist embeds the commitment of the university to inclusive excellence in all interactions and tasks performed and contributes to a safe, welcoming and respectful learning and workplace environment. 35% - Office Administrative Support 35% - Program Support 30% - Business Functions What We Require Two years of general clerical practice. One year of which included typing, word processing, or other practice generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical practice. College courses in Office Occupations or Office Technology will substitute for the required practice on a year-for-year basis. What You Will Need » Excellent oral and written communication expertise. » Excellent customer service expertise. » Record keeping and bookkeeping practice. » Detail oriented. » capability to work independently with minimal supervision. » capability to make independent decisions and recommendations that align with policies, rules, and procedures. » Demonstrated commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. » Proficient in using networked computers, including software such as or similar to Microsoft Office Suite and spreadsheets. » General knowledge and capability to use computers, including proficiency with information technology, professional office software and collaborative work platforms. » capability to lgain and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. » capability to serve as a resource person. » capability to maintain confidentiality and professionalism. » capability to work as a collaborative member of a team. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must prosperously complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have » practice working with financial budgets to support annual District budget process. » managery practice. » practice creating/designing/maintaining content on web pages and social media. » capability to incorporate use of web, social media, newsletter or other digital technologies in program development or outreach activities to achieve goals. » An knowledge of information technology such as computer hardware, software, peripherals, Information technology devices, and software installations/upgrades to coordinate those with OSU Information Technology for off-campus locations. Working Conditions / Work Schedule » Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m. with a flex schedule during Fair weekends. This full-time position can accommodate a flexible, onsite schedule. » This position requires broad periods of use of a computer. » capability to lift, carry, push, and pull items under 50 pounds. » capability to drive/travel is required to support everyday operations such as running office errands, supporting programming, and making bank deposits. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $17.24 Max income $25.24 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/11014 Posting Detail Information Posting Number P04771CT Number of Vacancies 1 Anticipated Appointment Begin Date 06/24/2024 Anticipated Appointment End Date Posting Date 04/17/2024 Full Consideration Date Closing Date 05/01/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e., Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions. Equivalent years of practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section, and note length of time average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Laura Corder at Laura.Corder@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Describe how you have demonstrated a commitment to diversity and inclusion in your work (professional and volunteer). (Open Ended Question) » * Describe how your professional and/or volunteer work practice has prepared you to meet the required qualifications of this position. (Open Ended Question) » * If your practice includes any of the preferred qualifications, please list significant information. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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