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Job Offer: Administrative Associate I:University of MemphisJob description:Administrative Associate I
Posting DetailsPosting InformationPosting Number: SAECC3804 Advertised Title: Administrative Associate I Campus Job location: Main Campus (Memphis, TN) Position Number: 024131 Job Category: Staff (Hourly/Monthly) Department: Judicial Affairs Minimum Position Appropriate qualifications: Bachelor's degree and two (2) years of appropriate practice. significant practice may substitute for required education. Special Conditions: The department is especially interested in candidates with expertise in Microsoft Office software, specifically Excel and Outlook. Work Schedule: Monday through Friday 8:00 a.m. - 4:30 p.m. May require work beyond normal hours. Posting Date: 04/22/2024 Closing Date: 05/06/2024 Open Until Screening Begins: No Hiring Range: $40,000 - $43,000 per year Full-Time/Part-Time: Full-Time: Benefits Eligible Working Conditions: While performing the tasks of this job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions: Special Instructions to candidates: All applications must be submitted online at workforum.memphis.edu. candidates must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work practice is located on full time hours. Part time work practice will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only?: No Positions Supervised: expertise, expertise, and Abilities: » Strong Microsoft Office software, specifically Excel and Outlook. » expertise in the operation of a variety of office machines including, personal computers, telephones and copiers. » capability to effectively communicate both orally and in writing. » capability to work well with people with diverse backgrounds and should be organized and be able to prioritize multiple tasks. Additional Position Information: Benefits of Employment (Applies to full-time, non-police employees only): Job tasks tasks & Job responsibilities: Assists in managing the departmental business functions by coordinating the procurement of supplies through the appropriate university system. Making travel arrangements for staff, including completing purchase orders and filing receipts, invoices, and other forms. Attends the University's Focus on Finance and HR meetings in order to share information with the department about HR and Finance updates. tasks & Job responsibilities: Provide Notarial services for students to utilize for University related documents including but not limited to receiving and maintaining a Notary Public commission in the state of Tennessee. Authenticating and witnessing student signatures on University related documents. Accurately maintaining a record of all notarial acts performed. tasks & Job responsibilities: Assists in administration and managing Student Conduct Cases by reviewing incoming reports and creating cases within the Maxient database. Consolidating & reconciling data from other University databases (Advising, Banner, StarRez, etc.) into the Maxient database. Drafting initial allegations, initial charges and creating initial notices and assigning initial charges. Reviewing incoming sanction submissions for completeness and uploading in the Maxient database. Scheduling and rescheduling meetings between Staff and Students using Outlook and Maxient. Notifying students of overdue/incomplete sanctions via phone, electronic, and/or written communication and tracking this information in the Maxient database. Placing holds within the Banner database and noting holds in the Maxient database. Creating individuals in the Banner database who have been trespassed from campus and creating the trespass file in Maxient. tasks & Job responsibilities: Serves as communication liaison on behalf of the department as directed by monitoring and responding to electronic, written, and telephonic inquiries and requests related to student conduct concerns and questions. Accurately responds to correspondence and requests by providing information and/or making referrals to various University offices located on the nature of the inquiry. tasks & Job responsibilities: First point of contact for in-person, electronic, or written requests for Background or Record Checks by assisting in reviewing and analyzing releases of information and submits requests to the investigator for completion. Maintaining the confidentiality and/or privacy of information in compliance with state and/or federal law. tasks & Job responsibilities: Performs other tasks as assigned. tasks & Job responsibilities: Performs complex research for manager including compiling reports, organizing data, and analyzes information; assists in preparing reports and data reporting. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents» Cover Letter » Resume » References List Optional Documents Skills:
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