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Offer: Philadelphia, PA, US Wed, Apr 24 '24 Project :KieranTimberlakeJob description:Project AdministratorEmployer:KieranTimberlake Job location:Philadelphia, PA, US Published:Wed, Apr 24 '24 Pay:$54,000 - $63,000annually KieranTimberlake is seeking a Project Administrator to join our team. The Project Administrator will be part of an administrative group responsible for supporting the firm’s leadership abilities and architectural staff. The position works closely with multiple project teams to help design staff work more efficiently by assisting with administrative tasks required all over all project phases. Responsibilities Responsibilities include, but are not limited to: » Initializing and maintaining digital and physical project files » Creating and maintaining internal team documentation, such as directories, meeting minutes, and project websites on the firm's intranet » Coordinating and implementing quality management processes » Drafting and circulating contracts among consultants and vendors » Assembling, printing, and circulating contract deliverables including architectural drawing sets, specifications, schedules, and reports » Coordinating with project leadership abilities and the Finance Group to ensure consultant invoices and project expenses are logged appropriately and submitted in a timely manner » Scheduling team meetings and maintaining project calendars in Outlook » Assisting project teams with correspondence, transmittals, and meeting minutes » Logging and tracking requests for information (RFIs), submittals, change orders, and other project communications using document control cloud platforms » Archiving digital and physical files following a project's completion Qualifications As this function involves close collaboration with firm leadership abilities and multiple project teams, the ideal candidate will be a willing collaborator who can think critically, solve problems independently, and voice their ideas effectively.Other qualifications include: » Capacity to manage time and work efficiently toward deadlines in a fast-paced workplace » Excellent written, verbal, and organizational skills and attention to detail » Proficiency in Microsoft Office, including Excel » Eagerness to lgain and navigate new software platforms » Four to eight years of professional practice in a similar position While not a prerequisite, prior practice with Bluebeam Revu and Microsoft SharePoint is beneficial. About KieranTimberlake Founded in 1984, KieranTimberlake brings together the practice and talents of professionals of diverse backgrounds and abilities in a practice that is recognized worldwide. Our projects include the programming, planning, and design of new structures as well as the conservation, renovation, and transformation of existing buildings, with special skills in education, arts and culture, government, civic, and residential projects. Common to all our work is that each project begins with a question and continues its development within a culture of continuous inquiry, ensuring that design draws from deep investigation. KieranTimberlake is committed to delivering the highest quality services to our clients, while also pursuing ideas that push the practice of architecture forward. KieranTimberlake is a signatory of the American Institute of Architects 2030 Commitment and US Architects Declare. We are a Just® organization. KieranTimberlake is committed to providing equal opportunity for all employees and candidates without regard to their race, color, religion, sex, national origin, age, discapability, sexual orientation, gender identity, gender expression, marital status, citizenship, veteran status, and any other characteristic protected by applicable law. Submission Requirements Interested candidates are invites to submit via our website by clicking here. Applications must include: » A cover letter indicating your interest in the position » A current CV including references Due to the volume of interested candidates, we are not able to respond to telephone inquiries. Principals only, no recruiters. If you are a qualified individual with a discapability or a disabled veteran, you may request reasonable accommodation if you are unable or limited in your capability to access job openings or apply for a job on this site as a result of your discapability. You can request reasonable accommodation by contacting Human Resources at E-Mail: hrmanager@kierantimberlake.com. This full-time position reports to the Partners and Principals of the firm and has a income range of $54,000 to $63,000 annually, commensurate with professional practice, demonstrated expertise, and education level. A full benefits package including medical, prescription, dental, vision, and life will be offered. KieranTimberlake offers a hybrid work policy that provides one Work in the house (WFH) day per week. Skills:
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