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Offer: Business Services Coordinator:University of North CarolinaJob description:Business Services CoordinatorBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002305 NC income Grade Equivalency GN07 Classification Title Business Services Coordinator - Journey Working Title Business Services Coordinator income Range $38,514 - $48,143 Anticipate Hiring Range $38,514 - $47,000 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit English Work Schedule 8:00 am - 5:00 pm; Monday - Friday Primary Purpose of Position Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees. Supervise office staff and student workers, process and maintain numerous records and reports related to budget, personnel, etc. (electronic and hard copies). Also, supervise office space, equipment inventory, furniture and physical upkeep of department. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four year degree in a related business function and one year of practice in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and practice. Essential Job tasks » Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees. » Train new employees in university financial procedures and policies, as needed. » Record expenditures and weekly account balances for 2-3 general funds; and expenditures and annual account balances for 13-15 non-general and student award funds. » Manage accounts of various types: general, discretionary, grants, agencies, student awards, and faculty awards. » Responsible for purchasing, receiving, check requests, reconciliations, and troubleshooting financial matters. » Serve as primary departmental resource on business procedures for sound business practices. » Complete all travel authorization/reimbursement forms, purchase orders, direct pay requests, FTRs, and supply orders. » Maintain employment records for staff and faculty. » Complete recruitment paperwork for faculty and staff positions including, but not limited to, the following forms: Faculty AA-02 Recruitment Plan, compose and submission of Ads, AA-04 Requests to Interview, AA-05 Recommendation for Initial Appointment, AA-34, Verification of Academic Credentials and Work practice, PD-7 Academic Personnel Action, letters of acexpertisement and letters indicating position(s) has been filled. » Independently resolve customer problems utilizing broad program expertise, analytical expertise, and research of past actions. Other Work Responsibilities » Complete Telephone Reference Checks and Recommendations for SHRA Staff Appointments. » Complete other personnel action forms: (i.e. PD-17, HR-200, AA- 03, AA-06, BD-101, BD-607, SHRA Lapsed income Request forms, Position Description updates, and Performance Plans/Appraisals, etc.). » Train new faculty/staff on financial or personnel procedures including reviewing and processing staff and student time and leave. » Train staff and student adjuncts on customer service desk, software or equipment, file maintenance, mail processing, academic programs, and financial processes as needed. Track staff and student work hours. » Other tasks, as assigned. Departmental Preferred practice, expertise, Training/Education » Bachelor's Degree in Business Administration or a related discipline; or an equivalent combination of training and practice. » Previous practice working in Higher Education as an Office Manager or in a similar function is strongly preferred. » Familiarity with UNC systems is a plus. » Budget management practice is highly. » Google and MS Suite software practice. » Exceptional customer service and communication expertise. Necessary Licenses or Certifications Work Location Fretwell 275 Posting date 04/25/2024 Closing date 05/09/2024 Proposed Hire Date 06/03/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have previous practice working in Higher Education as an Office Manager or in a similar function? If so, please explain your practice and how Information technology relates to this position. (Open Ended Question) » * Do you have budget management practice? If so, please explain your practice. (Open Ended Question) » * Do you have practice with both Microsoft and Google Suite applications? Is so, please indicate which and the connected applications as well as your level of practice (beginner, intermediate, advanced). (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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