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Executive adjunct to the President:Executive Assistant to the PresidentJob description:Executive adjunct to the President
EmployerAlamance Community College1247 Jimmie Kerr Road Graham, NC 27253 Phone: 336-506-4222
Job LocationMain Campus, Graham, NC
income/GradeDepends on Qualifications
BenefitsFull Time Benefits
Job Category» Technical/Paraprofessional
Application PeriodOpens: Thursday, April 25, 2024Closing date: Friday, May 17, 2024
Target Start DateMonday, July 1, 2024
Expected Work HoursVaries
Reports toPresident
Employment TypeFull Time Non Exempt
Minimum Qualifications» Bachelor's degree with emphasis in business administration, public administration, public policy, communications, public relations, or related discipline. Degree must be from an accredited institution. Or, equivalent combination of education and practice.» Minimum of five (5) years of practice providing key support to a CEO, President and Executive Director as a liaison with the executive office. » Excellent verbal and written communication expertise and capability to write professional emails, letters, memorandums, minutes, reports and other literature as may be necessary. » expertise of the principles and practices of administrative analysis. » expertise of office practices and protocol. » expertise of principles and procedures of office management and supervision. » expertise of standard record maintenance procedures. » Proficient expertise in the use of technical computer applications including Microsoft Word, Excel, PowerPoint, and Outlook or similar package. » expertise in planning and coordinating administrative and/or clerical functions. » expertise in setting work priorities and assigning work. » expertise in expressing ideas and abstract thoughts clearly in both written and oral form. » capability to collect, compile, analyze data, assemble information and prepare reports. » capability to interpret county, state and federal administrative policies and procedures. » Demonstrated capability to establish and maintain effective working relationships and to collaborate with Board members, City Officials, Cabinet members, associates, governmental and business officials and employees. » capability to prioritize, plan, and execute multiple, complicated and continuing assignments in a timely manner. » Demonstrates expertise of office operations, including meeting activities, information requirements and protocols, and logistical planning. » Superior verbal and written communication, interpersonal, presentation and organizational expertise. » Proven capability to work independently and multi-task in a fast-paced environment. » Strong project management and follow-up expertise. » Excellent research expertise and familiarity with governance requirements, e.g., record keeping. » capability to interact with staff at the highest organizational level. » Exceptional administrative expertise. » Strong time management and planning capabilities. » Solid judgment in terms of completing priorities, covering urgent matters, confidentiality and delegation of tasks. » Effective self-starter, self-manager with an capability to work in a complex, creative environment. » Demonstrated sensitivity to and appreciation of ethnic and cultural diversity. ADDITIONAL FUNCTIONS » May operate a motor vehicle to conduct various work activities. » Performs other related tasks as required.
Preferred QualificationsN/A
Position DescriptionPURPOSE OF CLASSIFICATIONThe purpose of this classification is to execute executive-level administrative work in managing the President's Office operations, and to assist with President's Office activities with the Board of Trustees, Executive Vice President's Office, Vice Presidents' offices, and other areas within the College and external community. Another primary goal of this position is to provide support for the President's networking, advocacy, and communications within the College and beyond. Example of tasks The following tasks are normal for this position. The omission of specific statements of the tasks does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other tasks may be required and assigned. Essential Functions » Responsible for day-to-day coordination of executive-level support, information across all programs, and operational areas reporting to the President. Attends both executive level and President's Cabinet meetings regularly as well as other meetings as requested by the President. » Prepares presentations and metrics for strategic initiatives. » Serves as a liaison between the President, external community stakeholders, and partners as required. » Prepares correspondence and other communications on behalf of the President and is responsible for the President's internal and external communication activities. » Conducts background research, gathers information, and assembles and analyzes data to prepare reports and documents as required. » Monitors and ensures compliance with college, federal, state, and local laws and policies. » Participates in special projects, including developing PowerPoint presentations. » Provides administrative and project management assistance and coordinates logistics and details for President's events, activities, and meetings. » Communications and Interpersonal Contacts » Formulates and clearly communicates ideas to others, providing a variety of information to staff and others to assist workflow all over the organization. » Works and communicates with a diverse group of people, including state, local and federal government; the public; employees; and students. » Demonstrates sensitivity in handling confidential information. » Interprets guidelines, regulations, policies, and procedures to support executive decision-making processes. » Resolves routine and complex problems independently, with minimal consultation with manager. » Supervision/Financial Oversight » May supervise administrative staff and/or volunteers, interns, and temporary staff. » Serves as delegated financial authority in a variety of areas, such as arranging for large meetings and committing funds related to such meetings, and approving expense reports. Planning » Assists with broad and critical planning for the President's Office, handling all aspects of delegated projects and meetings, including: follow-through on meeting notes, tracking continuing projects and processes, developing workflow systems to increase efficiency and effectiveness, and handling any ad hoc processes. » Works with President to manage organizational priorities. » Coordinates and facilitates a variety of meetings and work groups as requested » Coordinates multiple diverse projects with several variables, set realistic deadlines, and manage timelines. Other Important Responsibilities » Attends and records minutes for President's Cabinet meetings. » Assists with tasks and functions related to the Board of Trustees. » Performs a variety of complex and confidential tasks for high-level management staff involving the use of independent judgment and personal initiative; independently respond to letters and general correspondence; compose and prepare letters, agendas, memos and reports pertaining to standard policies. » Performs follow-up on college policy changes as approved by Board of Trustees for inclusion in online Employee Policies and Procedures Manual, Board's Policy Manual and other college publications as appropriate. » Coordinates travel arrangements, accommodations, conference registrations or other travel-related plans for the President. » Monitors office budget for salaries, supplies, travel or other expenses; monitors expenditures to ensure compliance with approved budget and develops draft budgets for new initiatives and special projects. » Monitors deadlines, status of documentation, scheduled activities, or other issues requiring timely action/response and performs follow-up on status of items. » Communicates with Executive Vice President, Vice Presidents, Directors, Deans, Department Heads, other employees, students, parents, the public, government agencies, local businesses/industries, other colleges, outside agencies and other individuals as needed to coordinate work activities, review status of work, exchange information or resolve problems. » Maintains confidentiality of classified issues and documents.
How to submit the application:» Bachelor's degree with emphasis in business administration, public administration, public policy, communications, public relations, or related discipline. Degree must be from an accredited institution. Or, equivalent combination of education and practice.» Minimum of five (5) years of practice providing key support to a CEO, President and Executive Director as a liaison with the executive office. » Excellent verbal and written communication expertise and capability to write professional emails, letters, memorandums, minutes, reports and other literature as may be necessary. » expertise of the principles and practices of administrative analysis. » expertise of office practices and protocol. » expertise of principles and procedures of office management and supervision. » expertise of standard record maintenance procedures. » Proficient expertise in the use of technical computer applications including Microsoft Word, Excel, PowerPoint, and Outlook or similar package. » expertise in planning and coordinating administrative and/or clerical functions. » expertise in setting work priorities and assigning work. » expertise in expressing ideas and abstract thoughts clearly in both written and oral form. » capability to collect, compile, analyze data, assemble information and prepare reports. » capability to interpret county, state and federal administrative policies and procedures. » Demonstrated capability to establish and maintain effective working relationships and to collaborate with Board members, City Officials, Cabinet members, associates, governmental and business officials and employees. » capability to prioritize, plan, and execute multiple, complicated and continuing assignments in a timely manner. » Demonstrates expertise of office operations, including meeting activities, information requirements and protocols, and logistical planning. » Superior verbal and written communication, interpersonal, presentation and organizational expertise. » Proven capability to work independently and multi-task in a fast-paced environment. » Strong project management and follow-up expertise. » Excellent research expertise and familiarity with governance requirements, e.g., record keeping. » capability to interact with staff at the highest organizational level. » Exceptional administrative expertise. » Strong time management and planning capabilities. » Solid judgment in terms of completing priorities, covering urgent matters, confidentiality and delegation of tasks. » Effective self-starter, self-manager with an capability to work in a complex, creative environment. » Demonstrated sensitivity to and appreciation of ethnic and cultural diversity. ADDITIONAL FUNCTIONS » May operate a motor vehicle to conduct various work activities. » Performs other related tasks as required.
Job Post ContactNicole RoneHR Specialist Alamance Community College E-Mail: nicole.rone@alamancecc.edu 336-506-4273 Skills:
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