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Job Offer: New York, NY, US Fri, Apr 26 '24 Office M:SCAPEJob description:Office ManagerEmployer:SCAPE Job location:New York, NY, US Published:Fri, Apr 26 '24 Pay:$65,000 - $80,000annually Our studio is seeking an organized and practiced Office Manager to help run our 60+ person New York office. This individual would report to our Chief of Staff and Managing Principal to ensure that our office systems operate smoothly. Additionally, the function involves a range of firm-wide administrative responsibilities which support our people and projects. Outstanding communication and interpersonal abilities, strong writing expertise, and proficiency in Microsoft Office (Excel, Word, and Outlook) and Adobe InDesign are required. prosperous candidates should have practice working as an Office Manager in a design industry or a related field, have a flexible mindset and be positive, self-motivated, trustworthy, conscientious, and dedicated to the mission of SCAPE. This is a full-time, in-person, salaried position with medical, dental, vision, 401(k) and transit benefits. The income range is $65,000-$80,000 and commensurate with practice. Please follow application instructions at scapestudio.com/contact to apply. RESPONSIBILITIES NY Office Management & Firm Operations: » Supervise, and collaborate with, our Studio adjunct to ensure that our New York office runs smoothly. » Help manage and track projects for the wider SCAPE admin team: draft agendas and track action items for weekly administrative meetings and monthly Information technology meetings. » Work with Chief of Staff to ensure that our administrative systems and processes align with firm and leadership abilities priorities and needs. » Facilities management in our New York office, and occasionally help maintain our physical office space with the Studio adjunct. » Draft and relay announcements from administrative team to staff. » Assist with contract review support, project administration, paperwork, etc. as needed. » Work with our Information technology consultants to manage staff workstations and troubleshoot Information technology issues. » Help maintain our firm “Operations Manual” and document administrative processes. » Support planning and execution of firm retreats, annual events, and volunteer days. » Assist with annual employee review process. » Review expense reports monthly. » Maintain and track principals’ professional Landscape Architecture licenses. Support the SCAPE Employee Lifecycle (from Hiring to Offboarding) » Assist hiring committee and leadership abilities team to develop posting strategy for various positions across our offices. » Draft + post all available positions and track applications. » Maintain our database of prospective hires and significant job boards. » Schedule interviews + manage correspondence between candidate(s) and significant hiring team. » Coordinate technology and seating setups for new staff + interns. » Assist in onboarding and offboarding procedures for new staff, interns + externs and help maintain significant documentation and checklists. » Help facilitate key employee training (e.g. software implementation, new security protocols) and act as a training resource for new and existing staff. » Support annual employee review process. » Support visa application + renewal processes. » Track and compile key employee data for reporting and other purposes. practice, QUALIFICATIONS & expertise » More than 2 years of professional practice working as an office manager. (Design industry or related field a plus). » Bachelor’s degree. » Strong attention to detail and capability to track and follow through on tasks to completion. » practice managing others. » Demonstrated writing and communication expertise. » Prior practice with Information technology Management and/or HR Processes a plus. » A flexible and team-oriented approach to work. » Proficiency in Microsoft Software (Outlook, Excel, Word, PowerPoint etc.) and Adobe InDesign. » capability to work in the U.S.A. and begin work in-person on or around June 10th in our New York office. All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, discapability, marital status, gender identity or expression, medical condition, veteran status, or any other basis as protected by federal, state, or local law. income is commensurate with qualifications and practice. The application form is available here. Applications will be reviewed on a rolling basis until May 17th, 2024, at 6 PM EST. Please review this description in detail before reaching out to E-Mail: jobs@scapestudio.com with any questions. Skills:
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