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Job Opportunity: Administrative Support Specialist:University of North CarolinaJob description:Administrative Support SpecialistBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Part-time If time-limited, note appointment end date Hours per week 28 Months per year 12 Position Number 000785 NC income Grade Equivalency GN06 Classification Title Administrative Support Specialist - Journey Working Title Administrative Support Specialist income Range $24,926 - $29,848 Anticipate Hiring Range $24,926 - $29,848 FLSA Status Non Exempt Division Academic Affairs Department University College (Adm) Work Unit University Career Center Work Schedule Flexible hours but prefer 7 hours/day, 4 days/week. Teleworking schedule of 1-2 days may be available once onboarded and training into this function is complete. Primary Purpose of Position The purpose of this position is to provide oversight of all departmental purchases and travel for the University Career Center. Serves as the department expert and is expected to have broad expertise to execute all department purchases via 49erMart, P-card and Chartwells. Reconciles p-card expenses and provides guidance/training for Associate and adjunct Directors as regards the proper procedures by which to reconcile their transactions. Additionally, this position will be responsible for vendor set-up and staff reimbursements; providing back-up for the everyday eCommerce Credit Card deposits; maintaining and ordering office supplies; assisting with all career fairs; filing. Provides training for student employees on how to respond to questions that come into the Career Center's in-box using standard templates and will be the contact for students when they need assistance in formulating a response when the standard answers do not apply. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school and one year of related office practice; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school and demonstrated expertise, expertise, and abilities gained through three years of specialized office practice or an equivalent combination of education and practice. Essential Job tasks » Makes travel arrangements and completes travel authorization and reimbursement forms following proper university policy and procedures. » Provides support to all career center teams with space reservations, catering, and purchasing requests through university systems (49erMart PO's, P-card and DPR forms). » Assist in the maintenance of office processes including filing. » Provide back up coverage for customer service desk as needed. Other Work Responsibilities » Other miscellaneous tasks as needed. Departmental Preferred practice, expertise, Training/Education » Working expertise of Banner, 49erMart, pcard reconciliation and travel preferred. » practice working in a highly detailed, customer service focused environment at a college/university. » At least intermediate proficiency in Microsoft EXCEL and WORD. » 4-5 years of office practice in a fast-paced, customer service environment . » Good interpersonal expertise, highly organized and meticulous. Necessary Licenses or Certifications Work Location University Career Center - 150 Atkins Posting date 04/12/2024 Closing date 05/14/2024 Proposed Hire Date 06/10/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have at least 4-5 years of office practice in a fast-paced, customer service environment? If so briefly describe your practice as Information technology relates to this position. (Open Ended Question) » * Have you completed any training or do you have any practice with Microsoft Excel? If yes, please indicate level (Beginner, Intermediate, or Advanced) and explain your practice. (Open Ended Question) » * Please explain your practice and proficiency with Microsoft Word. (Beginner, Intermediate, Advanced). (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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