Job details |
|||||||||||||||||||||||||||
|
Job Offer: Business Services Coordinator:University of North CarolinaJob description:Business Services CoordinatorBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002724 NC income Grade Equivalency GN09 Classification Title Business Services Coordinator - Advanced Working Title Business Services Coordinator income Range $44,640 - $55,000 Anticipate Hiring Range $44,640 - $55,000 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit Col of Hum & Earth and Social Sci Work Schedule 8:00 am - 5:00 pm, Monday - Friday. Primary Purpose of Position The Business Services Coordinator (BSC) is part of the Dean's Office Finance & Personnel Team, providing day-to-day financial and administrative support for the college. This includes purchasing, travel, budget reconciliation, and records administration, as well as assisting with research, analyses, and ad hoc projects. The Advanced BSC is expected to demonstrate in-depth expertise of the area of specialization, the program, process, and/or organizational operation and may be the content/process resource. In addition, they will resolve recurring issues and problems as well as some unique situations and anticipate problems and develops recommendations for management resolution. This BSC position is responsible for processing transactions and monitoring budgets and commitments of Dean's office funds including, state, overhead, trust funds, grants and contracts and other funds as assigned by the Director of Finance & Personnel. The person in this function is also responsible for the following tasks including, but not limited to: » Assisting the Director of Finance & Personnel with departmental budget overview and year-end spending reports. » Providing College-level support on internal and external grants, research, and overhead funding, including direct support in post-award fund management for Business Services Coordinators and Administrative Associates/Specialists at the unit level. » Utilizing a high level of attention to detail to maintain and update financial spreadsheets and templates via Microsoft Excel and Google Sheets. » Utilizing a mix of expertise, creativity, initiative, and sound judgment to propose solutions and/or recommend positive procedural actions or changes. » Working collaboratively with department administrators to identify and correct budget and other financial errors. » Recognizing inherent problems and issues caused by ineffective and/or overlooked policies, procedures, rules, regulations, and laws specific to data management and record keeping, and recommending corrective measures to leadership abilities. » Other reporting services (budget and faculty personnel), as needed. » Providing accurate information and explanations located on institutional, state and federal policies or guidelines. The candidate in this position will also serve as backup for other Business Office staff member tasks including, but not limited to, purchasing, processing Faculty special pays, financial transaction requests, processing revenue receipts, and requisition approvals for non- grant funded expenditures. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four year degree in a related business function and two or more years of practice in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and practice. Essential Job tasks » Administer and coordinate a variety of business functions. The range of tasks include but are not limited to: managing budget allocations for units/initiatives within the Dean's Office, processing travel requests, and assisting with procurement needs by facilitating purchases and payments. » Provide assistance with reconciliations, recording and tracking college commitments and receivables. » Provide College-level support on internal and external grants, research, and overhead funding, including direct support in post-award fund management for Business Services Coordinators and Administrative Associates/Specialists at the unit level. » Exercise a high level of attention to detail to maintain and update financial spreadsheets and templates via Microsoft Excel and Google Sheets. » Utilize a mix of expertise, creativity, initiative, and sound judgment to propose solutions and/or recommend positive procedural actions or changes. » Serve as a College resource for procurement and travel question. » Assign appropriate funding to transactions, reconciles expenses, identifies issues, and researches information to clarify, and resolve errors and discrepancies. » Maintain in-depth expertise of policies and procedures for the day-to-day financial management of various funding sources including, state, E&T, overhead, grants and contracts, and trust funds. » Routinely communicate with all college business support staff by delivering clear, accurate, and timely information. Other Work Responsibilities » Maintain a wide variety of files (budget, personnel, equipment, etc.) in conformity with the University, grants, and State Retention and Disposition Guidelines. » Recognize, flag and correct inherent problems and issues caused by ineffective and/or overlooked policies, procedures, rules, regulations, and laws specific to data management and record keeping. » Anticipate problems and develop recommendations for management resolution. » Assist with the distribution of mass email and routine updates on behalf of the Director of Finance & Personnel. » Maintain familiarity with university systems and software. » Other tasks, as assigned. Departmental Preferred practice, expertise, Training/Education » Four-year degree in Business Administration or a similar discipline is preferred. » practice working in Higher Education is desired. » practice managing budgets and reconciling financial activity, preparing, disseminating, and interpreting financial reports is highly desired. » Advanced or Intermediate expertise of Microsoft Office (Excel) and G-Suite software are strongly preferred. » The capability to work with very careful attention to detail and deadlines is essential. » practice with Banner, Report Central, 49er Mart, NORM, P-Card, or similar University systems is desired. » Strong written and verbal communication expertise are preferred. Necessary Licenses or Certifications Work Location Fretwell - 3rd Floor Posting date 04/09/2024 Closing date 05/07/2024 Proposed Hire Date 05/27/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have professional practice managing budgets and reconciling financial activity, preparing, disseminating, and interpreting financial reports? If so, please explain your practice. (Open Ended Question) » * Do you have practice with Banner, Report Central, 49er Mart, NORM, P-Card, or similar University systems? If so, please indicate which system(s) or similar system(s) that you have practice in. (Open Ended Question) » * Please describe your practice with Microsoft Excel and Google Suite. Would you rate your proficiency level as beginner, intermediate, or advanced? (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
|
|||||||||||||||||||||||||||
|