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Job Opportunity: Office Administration Associate:Oregon State University

Job description:

Office Administration Associate

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Please see Special Instructions for more details.

When applying you will be required to attach the following electronic documents: 
1) A Resume/Vita 
2) A cover letter indicating how your qualifications and practice have prepared you for this position. 

For additional information Contact Us by: Miles Dodge at miles.dodge@oregonstate.edu 

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. Note: All job offers are contingent upon Human Resources final approval. 

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

Position Details

Position Title Undergraduate Student Clerical
Job Title Office Administration Associate
Appointment Type Student Employee
Job Location Corvallis
Position Appointment Percent 100%
Appointment Basis 12
Min Hourly Rate $12.75 (Standard); $12.00 (Non-Urban); $14.00 (Portland Metro)
Max Hourly Rate $14.00 (Standard); $13.50 (Non-Urban); $15.00 (Portland Metro)
Position Summary This recruitment will be used to fill four part-time (a maximum of 20 hours per week) Office Administration Associate positions for Recreational Sports at Oregon State University (OSU).

This position assists the Office Manager in the administration of student employment processes, office supplies inventory, budget reporting, material archiving, and other projects and tasks as assigned. Additionally, the Office Associate assists department administrative personnel as needed with special projects.

Employee Expectations
   » Know Your Stuff: Learn, model, promote and consistently enforce policies for the Department of Recreational Sports
   » Communicate Like a Pro: Professionally and proactively communicate with your teammates, managers and administrative staff
   » Stay Sharp: Maintain required certifications and attend orientation sessions, staff meetings and Director's Retreat as directed
   » Seek Solutions: Provide quality customer service to all patrons and search for a ?path to yes? when possible and aligned with mission
   » Deliver a Positive practice: Maintain and promote a safe and fun environment for all participants and staff
   » Engage & Grow: Participate in the On-Ramp career readiness program while developing transferable expertise with a ?growth mindset?

We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community.

Position tasks Position Details, tasks and Responsibilities
   » Assists in the processing and filing of all student personnel paperwork within the department
   » Tracks progress of new employee towards completion of employment requirements
   » Issues door access, key codes, staff shirts and name badges to new employees
   » Assists in preparation and distribution of financial reports
   » Archives documents in conformity with state retention schedules
   » Distributes mail and directs incoming checks per department check handling procedures
   » Responds everyday to emails and voicemails
   » Assists department personnel in research, data/information collection, presentation and implementation of special projects
   » Coordinates meetings with administrators to disclose, evaluate and implement projects
   » Maintains DRS Office Associate manual
Minimum Qualifications Employment Eligibility Requirements (http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requiremen ts)

Additional Required Qualifications
   » First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred (Special) Qualifications
   » Excellent organizational and clerical expertise
   » Excellent attention to details
   » Excellent written and oral communication expertise
   » capability to work independently
   » practice with Microsoft Office 2007 and/or 2010 programs
   » practice with Access or other databases
Working Conditions / Work Schedule Period of Employment: One academic year (continuing employment is contingent upon satisfactory completion of a 30 day probationary period and satisfactory job performance as evaluated by immediate manager).

Compensation: Student employees are paid a wage consistent with the OSU Student Employment Pay Rate Guidelines. The Department of Recreational Sports identifies pay located upon job tasks, level of responsibility and complexity of work to be performed.

Posting Number P07889SE
Number of Vacancies 4
Anticipated Appointment Begin Date 11/01/2021
Anticipated Appointment End Date
Posting Date 09/28/2021
Full Consideration Date
Closing Date 10/20/2021
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to candidates When applying you will be required to attach the following electronic documents:
1) A Resume/Vita
2) A cover letter indicating how your qualifications and practice have prepared you for this position.

For additional information Contact Us by: Miles Dodge at miles.dodge@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. Note: All job offers are contingent upon Human Resources final approval.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

Supplemental Questions

Required fields are indicated with an asterisk (*).
   » * Anticipated Graduation Date (mm/dd/yy)
(Open Ended Question)
   » * When are you available to work?
   » Summer
   » Academic Year
   » Both
   » * Eligible for Work Study?
   » Yes
   » No
   » * Do you have current certifications related to this specific job posting? (If yes, please upload your certifications as License or Certification 1, 2 ,3 ,4)
   » Yes
   » No
   » * Professional Reference Full Name
(Open Ended Question)
   » * Professional Reference E-Mail
(Open Ended Question)
   » * How did you hear about us?
   » Posters Inside of Dixon Rec Center
   » Posters Outside of Dixon Rec Center
   » Digital Ads On Monitors Inside of Dixon Rec Center
   » Digital Ads On Monitors Outside of Dixon Rec Center
   » Rec Sports Website
   » Handshake
   » Facebook
   » Instagram
   » Twitter
   » The "Rec Effect" Rec Sports Email
   » "Campus Living" UHDS Email
   » Barometer Ad
   » "Now Hiring" Business Cards
   » Rec Sports Employee
   » Cultural Centers
   » Other

Documents Needed to Apply

Required Documents
   » Resume
   » Cover LetterOptional Documents
   » License or Certification - 1
   » License or Certification - 2
   » License or Certification - 3
   » License or Certification - 4

Skills:

Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Corvallis, Oregon
Company Type Employer
Post Date: 10/13/2021 / Viewed 2 times
Contact Information
Company: Oregon State University
Contact Email: miles.dodge@oregonstate.edu


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